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- _ of DBRIGHTON the city that works for you Report Number: Agenda Section: - Report Date September 7, 2007 Council Meeting Date September 11, 2007 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: ORDER THE IMPROVEMENTS, APPROVE PLANS AND SPECIFICATIONS, AND AUTHORIZE THE ADVERTISEMENT FOR BIDS FOR CITY PROJECT 07-12, NORTHWEST QUADRANT PHASE 2 DEMOLITION, SOIL CORRECTION & ENVIRONMENTAL REMEDIATION DEPARTMENT HEAD'S APPROVAL: &mw CITY MANAGER'S APPROVAL: a Comments attached No comments to supplement this report Recommendation: To adopt the atta ed esolution for the following 1) Ordering the improvements, 2) Approving the plans and specifications, and 3) Authorizing the advertisement for bids for City Project 07-12, Northwest Quadrant Phase 2 Demolition, Soil Correction and Environmental Remediation. Legislative History, In December 2006 the City was awarded $1,200,000 from the State of Minnesota (DEED) Contamination Cleanup Grant program and $700,000 from the Metropolitan. Council Tax Base Revitalization Account to clean up the Phase li area on the west side. The DEED grant must be used by June 30, 2009. The Metropolitan Council grant must be expended by December 31, 2008. The grants require approximately $450,000 in matching City funds. Financial Impact: At the July 31, 2007 Council work session, staff was directed to prepare plans and specifications to bid a late fall / early winter environmental remediation project. This direction was given to gain a better understanding of the actual "as-bid" costs of clean-up and to utilize existing grant funding sources the City has received. Though we don't have to spend the money at this time, it would be wise to start the work and draw down at least some funds this year. This is because we will need outside funding from the same agencies to complete the dump closure on the east side. With such a large project, limited resources, and increased development pressure, it seems as though we should arly for funds in both the November 2007 and May 2008 cycles, and plan to start work on the east side in the 3` quarter of 2008, if at all possible. This cycle will not be feasible if we don't start on the west side this year, because the agencies are unlikely to commit funds to New Brighton when entire previous allocations are unused. Explanation; The plans and specifications for this project were prepared by our consulting team of Kimley-Horn and Associates and Barr Engineering. The engineer's estimate for the entire project is $2,600,000. The proposed schedule is as follows: Open Bids October 3, 2007 Award Contract October 9, 2007 Start Construction October 22, 2007 Construction Complete Spring 2008 Costs and Funding: This project, if approved, would mostly be reimbursed from the Deed and Metropolitan Council grants. Some elements of the project such as demolition, well abandonment, and non-environmental geotechnical excavations likely will not qualify for grant reimbursement. The bids once received will be brought. back to the Council for thei consideration `7VV • Grant M. yffiels, P. . Director of Public Wo cs Attachments - Resolution & Grading Plan