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UBMUGHTON the city that works for you Report Number Agenda Section Report Date Council Meeting Date • REQUEST FOR COUNCIL CONSIDERATION 08-078 VI -3 February 12 , 2008 March 11, 2008 ITEM DESCRIPTION: Approval to Establish an FSC Updated "Preferred Caterer/Alcohol/Food Vendor List". DEPARTMENT HEAD'S APPROVAL: Jason T. West, Assistant Director of Parks and Recreation CITY MANAGER'S APPROVAL: , No comments to supplement this re ort�j4CJ Comments attached Recommendation: To authorize city staff to implement the policies outlined in the Catering/Alcohol Preferred Vendor List to begin as of April 1, 2008. Legislative History: The Parks, Recreation and Environmental Commission viewed and discussed the information related to establishing an updated "Preferred Caterer/Alcohol/Food Vendor List" at the February 6, 2008 meeting. A motion was passed to forward this information to the City Council for their approval. Financial Impact: The suggested marketing fee for caterers and/or liquor vendors requesting to be on a preferred list would • generate approximately $2,000 for the Family Service Center. Explanation: The current preferred catering list was created on December 21, 2004. The Family Service Center primarily works with one alcohol vendor for liquor service and maintains a caterer list of four caterers which is provided as a service to prospective clients for large functions. A separate list of food providers is distributed for small business meetings. These are not exclusive relationships, as clients may choose another licensed caterer or alcohol vendor. To provide the FSC customers with quality and cost competitive options for food and alcohol service, the Parks and Recreation Department is requesting Council to approve the following additions to the current policies. • To establish an updated Preferred Caterers List. • To establish a Preferred Alcohol Vendor List. • To establish a Preferred Food Vendor List. • To approve a $250 annual marketing fee to be on the Preferred Alcohol Vendor or Preferred Caterer List. To approve a $50 annual marketing fee to be on the Preferred Food Vendor list. Costs and Funding: The marketing fee was created after researching other communities. The revenues would be realized in the Family Service Center rentals line item. Jason T. West, Assistant DirectoroParks and Recreation I:%COUNCILIREPORTS120081Parks and RecreationWlcohol Caterer Prefered Vendor List.doc