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Of Report Number 09-026 1ruBRUITON Agenda Section VI -23 Council Meeting Date January 13, 2009 the city that works for you . REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Resolution Amending the 2008 Fire and Non -Fleet Budgets for the purchase of communications headsets and a new thermal imager camera DEPARTMENT HEAD'S APPROVAL: CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: "l To waive the reading and adopt the RESOLUTION AMENDING THE 2008 BUDGETS. Legislative History: The Fire Department has been awarded two grants that were approved by the City Council on March 11, 2008. The first grant was used to purchase communications headsets to be installed in front-line apparatus of the Fire Division. The second grant was used to purchase a new thermal imager camera and two automated external defibrillators (AEDs). Due to the matching component of these grants, the 2008 budgets needed to be amended. However, further budget amendments should still be made. Financial Impact: The communication headsets were to be purchased out of the Non -Fleet Fund for a total cost of $12,280. The federal share is 90% or $11,052. The City's 10% share of $1,228 was expensed to the Fire is Division's Non -Fleet internal service charge. The thermal imager camera was to be purchased out of the Non -Fleet Fund for a total cost of $11,000. The federal share is 90% or $9,900. The City's 10% share of $1,100 was expensed to the Fire Division's Non -Fleet internal service charge. Explanation: The 2008 budget was amended to increase the Non -Fleet Fund's internal service revenue by $2,328 and increase the General Fund Fire Division's Non -Fleet internal service charge by $2,328 (Report No. 08- 205). While this was correct, the 2008 budgets should be further amended as follows: The expense account "Fire Vehicle and Equipment Acquisition" in the Non -Fleet Fund should be amended to increase by $23,280 ($12,280 + $11,000). Also, the revenue account "Federal Grants" in the Non -Fleet Fund should be amended to increase by $20,952 ($11,052 + $9,900). The expense account "Fire Small Equipment" in the General Fund should be amended to increase by $3,542 ($4,300 for two AED's less the $758 to be covered by the current budget). The revenue account "Federal Grants" in the General Fund should be amended to increase by $3,870 (total grants of $24,822 less grants in Non -Fleet Fund of $20,952 or two AED's for $4,300 less the 10% City share of $430). The last budget adjustment is to record a "Contribution from Fund Balance" of $2,000 (we received donations of $1,000 from Sam's Club in 2006 and 2007 which ultimately flowed into the City's fund balance in the General Fund). Kevin Mannetter Assistant Finance Director 1:\COLINCIL\REPORTS\2009\Finance\Amend 09 Police Budget again.doc