CCP 02-10-2009 - Laserfiche WebLink

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January 27, A to address. A copy of the Purchasing Card Policy along with a Chart of Accounts was provided in the council's packet A complete overview of the entire process was explained. Councilmember Burg stated she appreciated the explanation provided. Councilmember Bauman questioned the reason so many employees have a purchasing card, and what the eligibility requirements are. Mr. Lotter responded the cards are issued to personnel who regularly make purchases. The purchasing Card has been determined to be the most efficient way to pay expenses. Councilmember Bauman questioned the efficiency of processing both purchasing cards and check requests. Councilmember Bauman agrees the checks and balances are acceptable, but feels the spending is excessive. Manager Lotter responded that he feels overall this is a good program, and if there was disagreement with the program, council could discuss at a future worksession. Councilmember Bauman thanked Mr. Lotter for the presentation, and answering her questions. Mayor Larson commented that he reviewed the receipts and statements and was comfortable with the process. No action taken. Commission Liaison Reports, Announcements and Updates City Manager -Dean Lotter Mr. Lotter reported the Teambuilding retreat is scheduled for January 290' and January 30'u'. The Teamster negotiations will be entering mediation. Neighborhood meetings are approaching, and will be held 4 consecutive weeks, the first one will be at Totem Pole Park at 6:30, January 29, 2008. The agenda will focus on various comparisons with other comparable cities in the area. . CoundImember Mary Burg Councilmember Burg reported the next Economic Development Commission meeting is scheduled for February 3'd at 7:00 am. Coundlmember David Pln'Ui Councilmember Phillips reported the Planning Commission will likely be looking at the City's cement Zoning Code and Comprehensive Plan, in the event that planning applications decrease. The Northwest Quadrant Financial Task Force will be meeting February 2`u to review the recent Market Study conducted. Coundlmember Sharon Doffing Councilrnember Doffing reported there will be a joint meeting February 9" with the Northwest Quadrant Financial Task Force to review the recent Market Study conducted. The next Public Safety Commission meeting is scheduled for January 28th. At 6:30 at the Public Safety Center. Congratulations were extended to Officer Trevor Hamdorf on his recent completion of his Master's degree. Coundlinember Gina Bau nam Councilmember Bauman reported the Park & Recreation & Environmental conumission will next meet February 3'd at 7:00 pm, the trails sub-corrirnittee will meet at 5:30 on February 3'd. The spring brochure will be delivered to residents the week of February 91h. The annual spring tree sale will be featured in the brochure, as well as on the City's web site. Councilmember Bauman met with a Boy Scout troop at City Hall on January 2e She discussed some of the aspects of City government with them. Mayor Larson Mayor Larson had nothing to report. 09 Page 4 of 5 cormnwAon r.► Announcements and Updates