CCP 03-10-2009 - Laserfiche WebLink

Home Browse Search

• Of lieu Report Number BRKITM Agenda Section the city that works for you Council Meeting Date REQUEST FOR COUNCIL CONSIDERATION 09-069 V14 March 10, 2009 ITEM DESCRIPTION: CONSIDERATION OF PARTIAL PAYMENT 5 AND CHANGE ORDER 4 FOR PROJECT 07-5, OLD MILLER DUMP CLOSURE PLAN DEPARTMENT HEAD'S APPROVAL: CITY MANAGER'S APPROVAL: No comments to supplement this report D-1 Comments attached Recommendation: To approve Partial rayment 5 in the amount of $138,631.87 to Veit and Company, Inc., and approve Change order 4 for Project 07-5, Old Miller Dump Closure Plan. Legislative History: On May 28, 2008, the City Council ordered this project and approved the plans and specifications, and on July 22, 2008, authorized the advertisement for bids. Bids were opened on August 28 and the Council awarded a contract to the low bidder, Veit and Company, Inc., on September 9, 2008. Financial Impact: Please see attached payment breakdown and Change Order 4 for details. Explanation: Project 07-5 consists of work associated with the dump closure of the Old Miller Dump site east of Old Highway 8 NW in the area of the Post Office. Also included in this project is the furnishing of 50,000 cubic yards of fill material on the West Side Phase II of the Northwest Quadrant. Change Order 4 adds the actual cost of the abatement of the hazardous material found in the former post office building. The City was not able to gain access to the building during the Old Miller Dump Closure Project bidding process to assess the quantity of hazardous building materials (e.g., asbestos and special wastes) that would require abatement prior to demolition. A placeholder cost of $10,000.00 was included in the bid form with the actual abatement cost to be negotiated with the Contractor following the assessment. Once the Post Office vacated the building, Applied Environmental Services, Inc. (AES) performed a hazardous building materials assessment and quantified the materials that require removal. The Contractor, Veit, used the assessment results to obtain three subcontractor bids for the abatement work and selected the lowest bidder. Veit's estimated cost for hazardous material abatement at the former Post Office building based on the assessment results is $28,215.00. The amount of this Change Order ($18,215.00) is for the difference in cost between Veit's estimate and the $10,000.00 placeholder estimate on the bid form. Costs and Funding: The construction portion of this project is being funded from a combination of funding sources including a DEED grant, a Metropolitan Council grant, and TIF Bond proceeds. Grant M. yffels . Director of Public Works Attachments