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The City Council shall appoint one of its members as an ex officio member of the commission for a term of one year. This member shall have full rights of discussion but will not be a voting member of the commission. At its discretion, the Council also may appoint other ex officio members. (Ord. No. 610, 12- 13-94; Code of 2001) Sec. 2-66. Reports. The chairperson of each commission shall make a report to the City Council once a year. The report will be made at a regular Council meeting and will include a summary of issues and accomplishments of the commission during the past year. Also, the report shall preview future issues and projects. See. 2-67. Rules and Procedures. (1) Each commission shall adopt a set of rules to govern its meetings. (2) The rules may be amended from time to time but only upon notice to all members that the amendment will be acted upon at a regularly scheduled meeting. (3) A majority vote of the commission is required to approve a proposed amendment to the governing rules of the commission. (4) All meetings shall comply with the Minnesota open meeting laws. (Ord. No. 610,12-13-94; Code of 2001) See. 2-68. Absence of Members. Attendance at meetings is of utmost importance in carrying out the work of a commission. If a member misses two consecutive meetings, the staff liaison will contact the member to determine their interest in continuing to serve on the commission and remind them of the attendance policy a member misses three consecutive regular meetings or four regular meetings in a calendar year, the City Manager may recommend removal of the member to the City Council after consulting with the chairperson-jThe City Manager shall be responsible for notifying the member of the intended and resulting action. (Ord. No. 610,12-13-94; Code of 2001) ,�fG; ....-�� `,..�.�•.c v►.��c �.a-•7� Sec. 2-69. Record of Action. Each commission will keep a public record of its resolutions, transactions, and findings. Minutes will be ` kept of each meeting and forwarded to the City Council upon approval by a majority of a quorum of the commission. (Ord. No. 610,12-13-94; Code of 2001) Sec. 2-70. Task Forces and Subcommittees. (1) With prior approval of the City Council, a commission may organize a task force to study and report to the City Council on specific matters. After reporting its findings to the commission, the task force shall terminate unless continued for a specific purpose. A task force may include members of the commission as well as other qualified citizens or business representatives. (2) Commissions may appoint a subcommittee consisting only of its members to complete special 2-9