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April 21, 2009 To: Dean Lotter From: Kent Eklund Subject: Notes from April 20, 2009, Quarterly Policy Meeting RULES OF ENGAGEMENT CHECK-IN: • Noticeable drop in tension levels among council colleagues; • More open discussions occurring; • More acceptance of each other even when disagreeing • PROPOSED ADDITION -- When a regularly scheduled meeting of the council has a short agenda, give Dean the authority to schedule some extra work session time on an "as needed" basis. WORK PLAN EDITS: • Move the Fleet and Non -Fleet Budget Discussion to May 5dl- • Add the EDC discussion we did not get a chance to review to the May 51h meeting; • Hold a discussion of the Sherman negotiations on May 12th; • Remove the Parks and Facility Naming Policy from June 9th and leave an open night on the calendar; • Move the Comprehensive Plan discussion to July 14th with staff preparing in advance a summary list of changes made from the previous plan and some editing options; • Utilize June 23rd as policy and principles discussion for the 2010 budget; • Cancel the August 4th work session; • Embed the future of the golf course discussion in the appropriate budget work session of August 11, 25 or October 13. Bring an up to date organizational chart to the budget work sessions; PROPOSED ADDITION OF TERM LIMITS FOR COMMISSIONS: • Planning Commission: three year terms as a term limit; A�� individual takes one year off and then can be reappointed; - -Years served as a mid-term appointment do not count towards the limits; - After 2010, the term limits are applied to incumbents at the end of their current term; - The city council appoints the chair Other Commissions: 3 three year term limits; r An individual may take a one year break and then can be reappointed;