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i; city of IINIT Report Number 09-264 Agenda Section VI-4 the city that works for you Council Meeting Date November 9, 2009 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CONSIDERATION OF PARTIAL PAYMENT 13 AND CHANGE ORDER 10 FOR PROJECT 07-5, OLD MILLER DUMP CLOSURE PLAN. DEPARTMENT HEAD'S APPROVAL: (0 CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: To approve Part Payment 13 in the amount of $630,103.13, which includes Change Order 10 in the amount of$341,834.40, to Veit and Company, Inc., for Project 07-5, Old Miller Dump Closure Plan. Legislative History: On May 28, 2008, the City Council ordered this project and approved the plans and specifications, and on July 22, 2008, authorized the advertisement for bids. Bids were opened on August 28 and the Council awarded a contract to the low bidder, Veit and Company, Inc., on September 8, 2008 in the amount of$4,552,943.25 plus authorized Change Order 1 in the amount of$600,000. Financial Impact: Please see attached payment breakdown for details. Explanation: Project 07-5 consists of work associated with the dump closure of the Old Miller Dump site east of Old Highway 8 NW in the area of the Post Office. This project is substantially complete. There will be one final payment made on December 8, 2009 that will likely be less than $10,000 to cover miscellaneous erosion control related items. Change Order 10 consists of adding additional on-site common fill and off-site common fill quantities to the Contract. Additional on-site and off-site common fill quantities were needed at the project due to the following: larger and deeper than anticipated excavations to remove dump materials were required to be backfilled, the groundwater table was lower than expected and required deeper excavations (and more backfill) to key in dump liners as required by MPCA, , and the addition of the ring road embankment to the project. Costs and Funding: The construction portion of this project is being funded from a combination of funding sources including a DEED grant, a Metropolitan Council grant, and TIF Bond proceeds. The total cost of the Change Order 10, a copy of which is attached to this report, is $341,834.40 and is included in Partial Payment 13 will be funded from the project contingency budget of $428,000, ten percent of original project as bid. To date, the cost of all change orders is just under the approved contingency budget. M Grant M. Wyffelsc :.E. Director of Public Works Attachment