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Nat Approved . PLANNING COMMISSION PROCEEDINGS Regular Meeting — January 19, 2010 7:00 p.m. Present: Commissioners James Alvey, Steve Danger, Bruce Howard, Verne McPherson, Norm Schiferl, and Paul Zisla. Absent: Also Present: David Phillips, Council Member, and Janice Gundlach, City Planner. Agenda Review: Agenda was approved. Election of Temporary Chair for Meeting: Motion by Alvey, Second by Schiferl to Elect Bruce Howard as the Temporary Chair. 6 ayes, 0 nays. MOTION APPROVED. Minutes: Minutes for November 17, 2009 were presented and approved. Council Action: Council Member Phillips stated it was announced at the last Council meeting that the City has an additional $110,000.00 deficit. Due to this issue the first budget work session will be held • this February. Council is looking for the Planning Commission to continue to review the Zoning Ordinance. Phillips announced that there are openings on the Planning, Public Safety, and Park and Recreation Commissions and encourage the public to apply. Public Hearing: 1820 Old Highway 8 NW The item for this Public Hearing has been withdrawn by the applicant. Danger inquired if staff could clarify why the application was pulled. Gundlach replied that the bank, which owns this property, was in discussions with a possible tenant and the tenant has since withdrawn their interest in the property. Zisla asked why the applicant would need a variance for a tenant. Gundlach replied the building had been approved as a mixed use with office on the first three floors, and two residential condominiums on the forth floor. The bank has had difficulty finding interest in the two residential units and was seeking approval to convert them into office space. However, office space needs to meet a higher parking ratio requirement than residential and thus were asking for a parking variance. Gundlach added that staff has worked with the bank to steer them away from a variance and believes there are options to convert that space without asking for a variance. Zisla asked staff to clarify what the options would be. Gundlach replied that the building currently has a special use permit for height, and for mixed use. If the applicant should decide not to use the top floor for residential the mix use special permit would not be valid, however the special use permit for the fourth floor would still be in effect. Staff has been working with • the City Attorney on some possible conditions for the fourth floor based on the 4 1 floor height Special Use. The recommendations so far have included using the fourth floor for conference or storage rooms only or trading the same square footage for another location within the building that would not draw demand on parking.