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Of � Report Number 10-226 a RKATM Agenda Section VI4 the city that works For you Council Meeting Date October 12, 2010 • REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CONSIDERATION OF PARTIAL PAYMENT I FOR. PROJECT 08-7, SAFE ROUTES TO SCHOOL DEPARTMENT HEAD'S APPROVAL: &ov CITY MANAGER'S APPROVAL: No comments to suimlement this report Comments attached Recommendation: To approve contract pare payment 1 for City Project 8-7, Safe Routes to School (SRTS) in the amount of $52,416.25 to Sunram Construction Inc. Legislative History: January 9, 2007: Council approval to seek (SRTS) Grant October 9, 2007: Council accepted SRTS Grant January 22, 2008: Council approval to enter into project contract with MnDOT For Hansen .Park & Highview Middle School Traits August 12, 2008: Council accepted feasibility report, conducted a public hearing, ordered the project, and authorized advertisement for bids. For Silver Lake Bridge, Sidewalk & Median Improvements I* January 26, 2009: Council entered into Design Phase Engineering Services Agreement with WSB. June 9, 2009: Council approved plans & specifications and advertisement for bids. July 13, 2010: Council approval to enter into a contract with Sunram Construction Inc. for the bridge and trail work. Financial Impact: Please see attached payment breakdown for details. Explanation: The SRTS project includes two separate projects 1) Hansen Park & Highview Middle School Trails and 2) Silver Lake Bridge, Sidewalk & Median Improvements. For the purposes of bidding, reporting and grant tracking, these projects were combined into a single bid package. Staff held a preconstruction meeting August 23, and work began in early September on the Hansen Park Trail. September weather created its own challenges, and the contractor was shut down several weeks based on a saturated soil condition. The trail is scheduled to be paved October 15. Work on the bridge portion of the project is scheduled to begin October 12, with both portions of the project being completed by the end of October. The provisions of the contract with Sunram Construction, Inc. stipulate that the City makes a partial payment to the contractor at lease once each month at regular intervals on the basis of the work performed during that preceding month. This partial payment shall not exceed 95 percent of the value of the certified estimate. Costs and Funding: This project will be funded from Munic' 1 al State Aid funds, and Storm Sewer Capital funds. Gra t M. Wyffels Director of Public Works Attachment a $175,000 Mn/DOT Safe Route to Schools grant,