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t <br />y- a <br />// E <br />ol hh: <br />1__ Of <br />MV <br />)N: <br />Report Number 10-228 <br />M(AT Agenda Section VI -6 <br />the city that works for you Council Meeting Date October 12, 2010 <br />10 REQUEST FOR COUNCIL CONSIDERATIOI <br />ITEM M DESCRIPTION: CONSIDERATION OF PAR.TIA:L PAYMENT I FOR. PROJECT 9-40, <br />FAMILY SERN,710E CENTER UPPER. ROOF REPLACEMENT <br />DEPARTMENT HEAD'S APPROVAL: � <br />CITE' MANAGER'S APPROVAL: <br />';.'' <br />No comments to suDolement this reDort Comments attached <br />Recommendation: To approve contraP <br />t Xrtial Payment 1 for Project 9-40 Family Service Center Roof <br />`11Replacement in the amount of $454,100. Q to McPhillips Bros. Roofing Company. <br />Legislative History: Previous presentations to the council have been made as shown below: <br />Worksession: January, 27, 2009 <br />Worksession: May 4, 2009 <br />Worksession: June 23, 2009 <br />Worksession: October 27, 2009 <br />Worksession: Apri127, 2010 <br />Bid awarded: May 11, 2010 <br />Financial Impact: Please see attached payment breakdown for details. <br />Explanation: The provisions of the contract with McPhillips Bros. Roofing Company stipulate that the <br />City makes a partial payment to the contractor at lease once each month at regular intervals on the basis <br />of the work performed during that preceding month. This partial payment shall not exceed 95 percent of <br />the value of the certified estimate. <br />Costs and Funding <br />Family ,Service Venter Roof <br />This project involves the replacement of the ballasted EPDM roof on the FSC. The FSC roof material was <br />installed in 1994 when the building was constructed. The area proposed to be replaced is approximately <br />40,000 square feet. The cost for a built-up roof is $548,000 with a life expectancy of 30 years. <br />In 2009, $390,000 was added to the Non -Fleet Capital Replacement Fund. Per City Council direction, it <br />was not formally dedicated for a specific purpose. however, it was the intent that it be encumbered for <br />the Family Service Center's (FSC) roof replacement and it is available for this purpose. Additional <br />monies, over and above the $390,000, will be required. The General Fund finished 2009 with a surplus of <br />$239,700. In the past, the Finance Director has recommended that the General Fund surpluses be <br />transferred to the Capital Replacement programs. It is proposed to use $158,000 of the 2009 General <br />Fund surplus. <br />f <br />o-- <br />Grant M. wyffel, P.E. <br />Director of Public works <br />Attachment: AIA Payment Documents <br />