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Recent Efforts to Organize Fleet and Non-Fleet Information <br />Staff assembled all Fleet and Non-Fleet information into one book. A draft of which was <br />presented to the Council in 2009. Generally, the book included a spreadsheet summary of <br />all expenses related to both Fleet and Non-Fleet, department specific spreadsheets for <br />both Fleet and Non-Fleet. Staff further illustrated how the numbers in these spreadsheets <br />tied out to the year specific Fleet and Non-Fleet purchases included each year in the <br />annual budget books. <br />While the information contained in the Fleet and Non-Fleet book can be overwhelming, <br />essentially the discussion and focus of direction for the Fleet and Non-Fleet can be <br />reduced to three questions: <br />1. Are the items listed in Fleet and Non-Fleet complete? <br />2. Do the life expectancies for the equipment seem appropriate? <br />3. Are the projected replacement costs accurate or reasonable? <br />If the answers to all of these questions is yes, then the City has a viable, feasible long- <br />term financial plan that is complete with the sources of the financing the Fleet, Non-Fleet <br />and Pave Management budgets becoming the focus of the discussion. <br />Financial Plan for Fleet, Non-Fleet and Pavement Management <br />Enclosed with this packet of information are a series of charts. As stated before, Council <br />has received a book containing all of the capital assets with information about each asset <br />and its intended replacement schedule. The six attached charts help illustrate the <br />proposed financial solution. <br />Chart 1 - Illustrates the proposed expenditures for a given year between the three <br />budgets; fleet, non-fleet and pavement management. This chart helps show that the <br />financial needs in a given year vary tremendously. Mitigating huge tax spikes in the <br />subsequent years is almost impossible especially when revenue sources have been limited <br />or frozen in previous years. <br />Chart 2 - This illustration is the same as chart one with the exception that it <br />includes a line that denotes an average of capital purchases. Another way to look at this <br />line is that it illustrates the funding need. <br />Chart 3 - This chart compares the average line of expenditures or funding need <br />(pink) from chart 2 and a line (black) that illustrates the annual installments or level of <br />funding. The gap that exists between the two lines is the funding gap that must be closed <br />in order for the City's fleet, non-fleet and pavement management plan to be considered <br />solvent. <br />Chart 4 - This chart has the two lines shows the level of funding needed, the <br />level of current funding and the proposed sources of additional revenue.