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of �r VV Report Number 12-216 jQ Agenda Section VI-5 the city that works for you Council Meeting Date September 11, 2012 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Authorization to Purchase Skate Park Equipment for Freedom Park DEPARTMENT HEAD'S APPROVAL: Sandy Breuer; Director of Parks and Recreation CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: To authorize the purchase of Skate Park Equi ent for Freedom Park from American Ramp Company, Contract #081910-ARC. Legislative History: In 2006,Council adopted the New Brighton Parks,Recreation, and Trails Strategic Plan. As part of our vision and mission,this plan states that we are committed to improving health. It further states that the City would emphasize our parks by keeping them current, safe and serving the community. American Ramp Company is the largest Skate Park Company in America;they are also a member of the NJPA- National Joint Powers Alliance. NJPA is a municipal contracting cooperative that allows members to purchase off the contracts without going through the bidding process. The City of New Brighton is a member of the NJPA. Explanation: The current Skate Park equipment was purchased in 2001 and was given an expected life of 8 years. The structure has lasted beyond its expected life but is now in need of replacement. The wood is deteriorating and the Masonite riding surface has cracks and missing pieces. The new structure has a steel riding surface and comes with a 20 year warranty. Staff recommends an overlay of new asphalt for the new Skate Park. Although using the NJPA municipal contracting cooperative eliminates the need for additional quotes, staff did secure another quote to make sure we were getting the best value. The two quotes are shown below that shows the amount saved by using the NJPA contract and going with American Ramp Company. Costs and Funding: The quotes include the cost of the Skate Park equipment, freight,tax and supervised install. There is currently $31,700 in the capital budget(non-fleet replacement plan)to replace the existing Skate Park equipment. Park Dedication funds will be used to pay the difference($3,792.02)between the total cost and available funds in the capital fund. Total cost of Skate Park: Freedom Park Structure Costs Freight& Tax Asphalt Total Cost to (Skate Park City Equipment) American Ramp $25,897.85 $5,094.17 $4,500 $35,492.02 Webber $51,488.75 $5,442.23 $4,500 $61,430.98 Recreation/ , *Not installed Chris Wolla,Parks Superintendent