CCP 10-09-2012 - Laserfiche WebLink

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Report Number 12-240 9PIEW Agenda Section VI-5 i�rI�N Council MeetingDate October 9 2012 the city that works for you REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CONSIDERATION OF SECURITY UPGRADES AT THE PUBLIC WORKS FACILITY LOCATED AT 700 5TH STREET NW. DEPARTMENT HEAD'S APPROVAL: C,,,,n J CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: To adopt the attached ution authorizing the installation of security upgrades at the Public Works facility in an estimated amount not to exceed$44,000. Legislative History: N/A Financial Impact: This project will be implemented as follows: o Install an intercom and card readers on all six doors and the front gate of the Public Works Facility. Estimated cost: $26,935 as quoted by LVC o Conduit and trenching installed by City Forces from the front gate to the PW lobby. Estimated cost: $3,000 o Add directional way-finding signage. Estimated cost: $1,000 o Install 3 cameras—one on the front gate and two covering the main yard. Estimated cost: $3,943 as quoted by Electro Watchman o Replace Existing Camera Network Recording Server at Public Safety Building Estimated cost: $8,584 as quoted by Electro Watchman Total Estimated Cost: $43,462. Explanation: Workplace safety and security is a priority of management. An internal multi-departmental meeting to discuss overall Public Works Garage security and employee safety occurred on March 23, 2012 at 1:30pm at the Public Works Garage located at 700 5th Street NW. As a result of this meeting, several key ideas were proposed. First,we want to close this facility to the public. This facility is not secure during business hours, anyone can access any unlocked part of the facility including the office areas, garage, as well as the storage yard. Going forward, it is proposed to keep the main entry vehicle gate always closed to unauthorized personnel and install security cameras to monitor the key access points to the facility. Second, the main office entry doors are unlocked and open to the public to access the building during business hours. It is proposed to close these doors to solicitors, vendors, and the general public by installing access card readers on all 6 access doors to the facility. Costs and Funding: The responsibility for the security improvements lies with the General Fund, Public Works Garage Department: $34,878, and the IT Internal Service Fund: $8,584, totaling $43,462. The 2012 Budget for the General Fund, Public Works Garage Department should be amended to reflect the appropriate financing for this new program. The IT fund has this amount budgeted as part of scheduled capital replacements in the 2012 Budget. Grant M. Wyffels, . . Director of Public Works Attachments: Project Location Map Quotes from LVC&Electro Watchman