CCP 03-26-2013 - Laserfiche WebLink

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gwo city of "ANEW BRICK I'PON the city that works for you Council Worksession March 5, 2013 5:30 pm Present: Mayor Dave Jacobsen Councilmember Mary Burg Councilmember Paul Jacobsen Councilmember Gina Bauman Absent: Councilmember Char Samuelson Staff in Attendance: Guests in Attendance: Craig Rapp Craig Rapp was present to assist the council with their strategic planning for 2013. Councilmember Bauman clarified that results will be favorable if the Council and Staff are working towards the same goal. The Council likes the idea of periodically checking in with staff. Councilmember Burg reminded the Council that previously a work plan was implemented; discussion revealed that was not a preferred means of measurement. Mr. Rapp suggested the Council select six important topics, along with expected outcomes, then ask staff bring the practical steps back to the Council for review. Councilmember Jacobsen stated he likes status updates, to assure the progress. Councilmember Bauman suggested more communication between the Council and Senior Management Staff would be desirable. Mr. Rapp outlined the following six strategic priorities that came out of the recent retreat. Financial Stability, Effective Governance, Community Engagement, Economic Development, Operational Excellence and Workforce Engagement and Development. The Council reviewed the strategic priorities and discussed each at length. The Council agreed that meeting as a group, without City Staff is beneficial, and will plan to continue to do so, the first Tuesday of each month. Mayor Jacobsen suggested that when Manager Lotter is present at a work session, he may influence the council's direction. Mr. Rapp suggested that while the Council moves forward in independent planning, they continue to dialogue with Manager Lotter. Mr.Rapp also noted that while it is crucial for the council to be effective as a group, the City Manager should be available as a resource to follow through on Council's direction. Councilmember Bauman suggested the Mayor could relay any information and/or direction to the City Manager, and expressed concern with losing the Council's relationship as a group. Mr.Rapp suggested the Council determine the purpose of the first Tuesday meeting; is it relationship strengthening, or more policy focused. If it is more policy focused, it would be more efficient for Manager Lotter to be present, to hear the entire discussion; noting the Council can indicate to Manager Lotter what they expect his role to be in the meeting. Councilmember Bauman suggested Manager Lotter can join in the later discussions, rather than be present for the preliminary discussions. Mr.Rapp stated he sees the First Tuesday meetings to establish goals, and future meetings to serve as follow- up. Mayor Jacobsen summarized that the Council will want to assure they remain on track with their objectives.