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ft ity of IR NEW Report Number 13-091 I ��N Agenda Section VI-4 the city that works for you Council Meeting Date April 23, 2013 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Authorize Mowing Contract with Village Green Landscapes DEPARTMENT HEAD'S APPROVAL: Sandy Breuer,Directox_ofj arks and Recreation .),- ,.4.."--------- CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: To authorize a mowing contract with Village Green Landscapes for mowing of selected parks (8),right- of-way areas (11) and well houses/water towers (3). Legislative History: At the August 22, 2012 work session a discussion was held on the possible addition to the 2013 budget of a full-time Park Maintenance employee. At the conclusion of this meeting, the direction was that City staff would provide information on costs associated with contracting out mowing/snowplowing and provide information to the Council at the September 4th budget work session. On September 4th staff shared the single bid received for mowing($75,840) and snowplowing($10,834). Council inquired about adding seasonal employees; the restrictions on the number of days a seasonal can work along with the complexities associated with the union regarding seasonal employees were shared with Council. Staff was directed to continue to look at specific needs that could be contracted, in lieu of adding full-time or seasonal employees. Following the September 4th work session, staff reviewed the first mowing proposal and revised the number of mowed parks from 13 to 8; reduced the number of mowed ball fields from 5 to 4 and the mowing of the two trails was deleted. In addition, staff looked at ways to identify outlying mowing areas that were less efficient for City staff to mow, due to their distance from the parks maintenance facility and the travel time,by mower, to get to them. As a result of this exercise, 11 right-of-ways and 3 well houses/water towers were identified to include in the next proposal. Staff sent the re-worked proposals out for quotes. At the November 14`h work session two quotes were shared with Council regarding the re-worked proposal. Based on the quotes, Council directed staff to take the proposed full-time Park Maintenance employee out of the 2013 budget and include funding for contracted mowing and snowplowing.