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March 26, 2013 Page 5 of 6 approving the request subject to three conditions. 5 Ayes, 0 Nays -Motion Carried 3. Considaatian ofan 3. Consideration of an Extension of the Recycling Contract with Allied Waste. Report No.13- moo,, of the R ycr g 074. 3474. to Code Enforcement Officer Hatch stated the City was in the final year of a three (3) year contract with Allied Waste to provide single -sort recycling. The current contract charges $2.49 per month for every home, which receives service . This price was fixed and did not increase for all three years of the contract. The City had two options at this time and could either extend the current contract with Allied or go out for bids. Given the good experience with Allied Waste and the single -sort recycling staffbelieves a contract extension would be the best option for the City . Staff contacted Allied and inquired about pricing and terms for an extension. The price would not include any consumer price index or fuel surcharge increases. He noted Allied offered four different options for an extension; 3, 4, 5 and 7 year terms. It was noted that Ramsey County has implemented performance measurements and a "workplan" for New Brighton in order to receive SCORE funding. SCORE handing secures approximately $45,000 each year, which is used to supplement the City's recycling budget Code Enforcement Officer Hatch commented that Allied was willing to assist the City with meeting the SCORE requirements. Staffrecommends the Council approve a three year contract extension as it would be prudent to revisit recycling opportunities in 2016, as the requirernexmts continue to change. The impact of the recommended three year extension was discussed in detail with the Council. Councilmernber Samuelson questioned why the contract was not sent out for bid Code Enforcement Officer Hatch indicated Allied has been very successful in providing single-sort recycling services for New Brighton residents and has provided very fair rates for this service. Councilmember Bauman was pleased the recycling contract would remain with Allied Waste as they have provided great service to the City of New Brighton Councilmerrmber Jacobsen questioned if the City should consider the four year contract given the biter rates that would be offered to the City. Code Enforcement Officer Hatch indicated the recycling industry would have some changes in 2016 as organics collection would become mandatory. He anticipated the recycling contract would go out forbid in 2016 in order to meet the new recycling requirements. Motion by Councn7member Bauman seconded by Councilmember Jacobsen to approve a three year contract extension with Allied Waste for the collection of recydables. 5 Ayes, 0 Nays - Motion Carried Commission Liaison Reports, Announcements and Updates Dean Lotter City Manager Lotter reported the Council planning session would be held on Wednesday, April 3`d. He commented Officer Troy Hyland was back in the United States after serving his 3 tour in the military. He was pleased Officer Hyland returned home safely. He noted the 36th Annual Town Hall meeting would be held on Saturday, April 6th at the Community Center from 8:00 a.m. to 12:00 p.m. Gina Bauman Councilmember Bauman noted the Planning Commission met on March 19th. She mentioned the Council appointed advisory commission members this evening. She thanked each member of the community for being willing to serve the City of New Brighton. Commission Liaison Reports, Announcements and Updates