CCP 05-28-2013 - Laserfiche WebLink

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May 14,2013 Page 3 of 5 5 Ayes,0 Nays-Motion Carried Gip(LETG)for Elec. Citation Interface Sys. Public Hearing ReportNo.13-109. Public Hearing None. Council Business 1. Consideration of awarding bid for City Project 13-2C Mill and Overlay. Report 1.Council Consideration inessof No. 13-110. Resolution No. 13-036. awarding bid for City Project 13-2C Mill and City Manager Lotter reported Public Works Director Wyffels would be making a presentation for this City Overlay. ReportNo.13-110. Project. Resolution No. 13-036 Public Works Director Wyffels stated Staff is recommending the Council authorize the repair and replacement of the surfacing on the streets located on Schedule A and B. The surfacing of these streets was failing due to pavement stripping and Staff is recommending the roads be repaired before the entire pavement surface is lost. He indicated the project has been divided into two bidding schedule areas to give Council an option on funding a small project(1.4 miles)or a larger project(3.8 miles). He noted the skate park at Freedom Park was included in this project. As directed by Council,staff has worked with the Finance Director and City Manager to identify funding sources available to pay for either project. A tentative timeline was reviewed with the Council noting the project would take six weeks. Public Works Director Wyffels explained the City received nine bids for the project and the low bidder was North Valley,Inc. This company had done work for the City in the past and is qualified and capable of performing work of this kind and magnitude. Staff recommended the Council accept the bids and award the contract to North Valley,Inc. Mayor Jacobsen questioned if the overlay project would be similar to those conducted in the past. Public Works Director Wyffels stated this was the case it would be a high quality mix placed on top of the street and would extend the life of the road another 10 years. Councilmember Burg asked why the seal coating would take place in August. Public Works Director Wyffels indicated seal coating took place in the summer months due to the daytime and evening temperatures and the roadways were clear of leaves. Councilmember Burg requested further information on the term"super pave." Public Works Director Wyffels provided a definition to the Council. Councilmember Jacobsen questioned when the City would address the other roads in poor condition. Public Works Director Wyffels anticipated there would be another mill and overlay project in 2014 in the Apache Hills area. He then discussed how the 2013 project would be financed and noted State Aid funds would be used for the project Councilmember Bauman thanked Staff for providing the Council with the increased scale on the project and commented it was conducive to complete the recommended roadways as they were concentrated in the same neighborhood. Public Works Director Wyffels stated the City was trying to be proactive in managing the street conditions. Mayor Jacobsen thanked the Public Works Staff for their long term planning. Councilmember Jacobsen asked when the 311 app would be ready for use by residents. City Manager Lotter explained the app would be available at the end of the month. Motion by Councihnember Jacobsen,seconded by Councilmember Burg to accept the bids and adopt a Resolution awarding a contract for City Project 13-2C, Mill and Overlay to the lowest responsible bidder,North Valley, Inc., in the amount of$429,046.78. 5 Ayes,0 Nays-Motion Carried 2.Consideration of 2. Consideration of revisions to Chapter Two(Information Technology)of the Employee revisions to Chapter Two (infoimation Technology)