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Report Number 13-166 p HTON Agenda Section VI-13 the city that works for you Council Meeting Date July 9,2013 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CONSIDERATION OF PARTIAL PAYMENT 1 FOR PROJECT 13-2C, MILL & OVERLAY. DEPARTMENT HEAD'S APPROVAL: (v,Hw CITY MANAGER'S APPROVAL. No comments to supplement this report Comments attached Recommendation: To approve contract Partial Payment 1 for City Project 13-2C, Mill and Overlay to the North Valley, Inc., in the amount of$414,130.75. Legislative History: Council approved Plans and Specifications April 9, 2013 Bids opened by Staff May 8, 2013 Contract Awarded May 14, 2013 Financial Impact: Please see attached payment breakdown for details. Explanation: The City Council authorized the emergency repair/replacement of surfacing on 3.8 miles of streets located in the Project 13-2C corridor. The surfacing of these streets was failing due to pavement stripping, and the roads required repair before the entire pavement surface was lost. The roads in the project corridor were reconstructed in 1994 and scheduled to be reconstructed in 2024. We are planning on repairing these streets with an emergency mill and overlay to extend the pavement life. Costs and Funding: All work at the skate park will be paid from Fund 606. All work associated with the mill and overlay will be funded from Fund 422. The provisions of the contract with North Valley, Inc. stipulate that the City makes a partial payment to the contractor at least once each month at regular intervals on the basis of the work performed during that preceding month. This partial payment shall not exceed 95 percent of the value of the certified estimate. The final payment will include a Change Order to address extra costs associated with the actual quantities installed in the field. Grant dWYIfC ( Director of Public Works Attachments