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Approved <br /> Chair Howard asked if there would be a December meeting. Staff responded due to the holidays there would not be a <br /> December meeting,but staff would put together a summary of comments received at the public forum for the January <br /> meeting. <br /> Staff noted the meetings could be adjusted in the future if necessary. <br /> A Task Force Member asked if staff had any idea how many people might show up to make comment. The Chair <br /> responded staff could not predict this,but if there were more people who wanted to make comment that did not fit into the <br /> two hours,they might need to continue the meeting to another night. <br /> A Task Force Member asked if they should put a hold for a night in early December if the November meeting needed to <br /> be continued. <br /> Chair Howard stated maybe they could limit repeat comments. <br /> A Task Force Member asked if they needed to listen to all of the comments or was there a way to control the repeat <br /> comments. Staff stated the issues he has seen was people coming up more than once or just repeating the comments. He <br /> stated it would be up to the Chair to limit this. <br /> A Task Force Member stated one concern he had was that this did not address the City businesses and he noted businesses <br /> might have concerns also regarding urban farming. <br /> A Task Force Member noted at the next meeting they would need to discuss the guidelines for the November meeting. <br /> Staff continued with their presentation reminding the members that the meetings were considered public meetings,would <br /> be recorded, and minutes would be prepared. <br /> Staff indicated because the meetings were not videotaped and it would be hard to decipher who was making what <br /> comment, it would be important for the members to review the minutes and if their name was by a comment they did not <br /> make,to let staff know so the minutes could be corrected. <br /> Staff stated they wanted the meetings to be open and transparent and staff wanted to be able to provide good information <br /> to the members. He asked the members to be open to other people's opinions and to keep an open mind on all comments <br /> received. He asked them to listen to others and speak respectfully. He stated if a member had something to say,to please <br /> participate. He stated they needed to focus on a policy they would be comfortable with. He indicated if a member had <br /> any questions, comments, or concerns to contact a staff member. <br /> Staff stated the minutes and agenda would be available on the City website under Government, Commissions/Task Force, <br /> and Urban Task Force. He noted they would also receive a packet of information from staff. <br /> A Task Force Member asked if there was a good way to share information to others in the group without violating the <br /> public meeting laws. Staff responded they should send their information to a staff member who would disburse it to the <br /> Members. <br /> Chair Howard asked if they could get the packet sent out at least a week ahead of time so the Members had time to review <br /> the information. <br /> A comment was made for the Members to look at www.thecitychicken.com for what other communities were doing. <br /> A Task Force Member asked if there were any other sources for information on bees and other topics. Staff responded if <br /> the Task Force wanted additional research done they should let staff know. <br /> 5 <br />