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O' Report Number 14 -024 11rN ��N Agenda Section VI -2 the city that works for you Council Meeting Date January 28, 2014 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CONSIDERATION OF CHANGE ORDER 4 AND PARTIAL PAYMENT 5 FOR PROJECT 13-1,2013 STREET REHABILITATION. DEPARTMENT HEAD'S APPROVAL: (," CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: To approve Change Order 4 in the amount of $24,000.00 and Partial Payment 5 for City Project 13 -1, 2013 Street Rehabilitation to Northwest Asphalt, Inc. in the amount of $85,878.94. Legislative History: Neighborhood Informational Meeting February 13, 2013 Council received Feasibility Study March 12, 2013 Council set date for Public Hearing March 12, 2013 Improvement Hearing (approved project) April 9, 2013 Council approved Plans and Specifications May 28, 2013 Bids opened by Staff July 2, 2013 Bid Awarded July 9, 2013 Financial Impact: The attached change order includes extra crew time and materials on Windsor Court, Windsor Way, and Windsor Lane to address an "excess of underground utilities" the Contractor encountered that were not shown on the plans. The contractor had to take extra care in the relocation and installation of storm sewer, sanitary sewer, watermain and proposed structures or services to cross existing gas, fiber optic, electrical and telephone /cable lines. Staff reached an agreement with the contractor as a result of recent negotiations. Staff does not anticipate that any future change orders will be required for working in and around small utilities or to address final quantities as installed. Please see attached payment breakdown for details. Explanation: The project consists of the removal and replacement of the bituminous surfacing, the removal and replacement of designated sections of concrete curb and gutter, sidewalk improvements, storm sewer improvements, sanitary sewer repairs, and watermain replacement on the following streets: Windsor Lane - Entire Loop (Silver Lake Road) Windsor Court - County Road E to Cul -de -sac Windsor Way - Windsor Court to 20th Ave SW Costs and Funding: This project will be funded from a combination of City of New Brighton general taxes, Municipal State Aid funds, special assessments, and utility enterprise funds. The provisions of the contract with Northwest Asphalt, Inc. stipulate that the City makes a partial payment to the contractor at least once each month at regular intervals on the basis of the work performed during that preceding month. This partial payment also reduces the retainage to 2 percent to cover tree /vegetation establishment, and authorizes payment of 98 percent of the certified payment value. ) G ,iit M. Wyffel , .E. Director of Public Works Attachment