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IJCOf N�EW Report Number 14 -034 )N Agenda Section VI -5 tme city that wnrkv For you Council Meeting Date February 11, 2014 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: AUTHORIZATION TO PURCHASE A 2014 Ford F -150 4 X 2 TRUCK WITH 8' Box DEPARTMENT HEAD'S APPROVAL: Sandy Breuer, Dire of P s and Recreation CITY MANAGER'S APPROVAL: Dean Lot er No comments to supplement this repo t Comments attached Recommendation: Authorize entering into an agreement with Midway Ford Commercial to purchase a new 2014 Ford F -150 4 X 2 Truck with 8' box for replacement of City Vehicle #015, a Dodge purchased in 2001. Financial Impact: This truck will be purchased under Minnesota State bid. The cost of the vehicle is as follows: Contract #54363 Vehicle Price $15,573.92 Options $ 1,706.00 Sub -Total $17,279.92 Sales Tax (6.5 %) $ 1,123.19 Total Price of Vehicle $18,403.11 Graphics /Light Bar /Bed liner Approx. $ 1,000.00 Vehicle w /equipment $19,403.11 Expected Sale Value of #976 $ 2,700 Total Price after Sale of #976 The Parks Department has an "unfunded/pooled" vehicle #976 (1997 Chevy %2 ton pickup) that is not on the fleet replacement plan. This vehicle is used in the summer to help with the transportation and work projects of our summer staff and to haul the brine tank for Public Works in the winter. It is staffs recommendation to sell vehicle #976 at auction and move vehicle #015 to the "unfunded/pooled" vehicle to serve those needs. Explanation: The purpose of this report is to obtain Council authorization to purchase a 2014 Ford F- 150 4 X 2 with 8' box. This vehicle will be used by the Parks Department for transporting personnel, equipment, and materials to various job sites. This vehicle is scheduled for replacement on a 10 -year cycle. The new vehicle will replace Vehicle #015 a Dodge pickup purchased in 2001 which was scheduled to be replaced in 2011. Costs and Funding: The Park Fleet Replacement Plan has $20,000 planned for the replacement of this vehicle.