CCP 04-08-2014 - Laserfiche WebLink

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Once a city is approved to participate in the Program, the following information is required for each project submitted for pre - qualification: • Owner name and building address • Date and copy of contractor bid /estimate (date we will use in ranking first qualified, first served) • Type of building (Single Family, Multi - family, Commercial) • Type of work proposed • Affirmative statement of the City that the building is in use. MCES will email the City's authorized representative notification of the funding determination for each project submitted for pre - qualification within 10 working days of submission. This allows your city the option of remitting to property owners with the timing at your discretion and under your terms. Work must be done and claims for pre - qualified projects must be submitted within one (1) year of contractor bid /estimate, unless, prior to expiration, MCES receives and approves a written justification for extension, including a new proposed completion date. To receive payment for completed projects, cities must submit a claim (in a format of your choosing) that includes all of the following information: • Owner name and building address • Total project cost • Date of city inspection (to certify work was completed) • Statement attesting to retention of auditable records Within 30 days of receipt of claim, MCES will remit to cities in amounts identifiable to specific projects, subject to limits as prescribed by program design and grant agreement (i.e. 1/3 of total eligible project costs to a maximum of $2,000 per site). Questions may be directed to the MCES Program Administrator: John Atkins MCES Budget Manager 390 Robert Street North St. Paul, MN 55101 -1805 Phone: (651) 602 -1020 Email: iohn.atkins @metc.state.mn.us