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Not Approved PLANNING COMMISSION PROCEEDINGS Regular Meeting— September 18,2012 7:00 p.m. Present: Chairperson Bruce Howard, Commissioners Paul Banker, Erin Nichols-Matkaiti,Mike Shardlow, and Greg Meyers Absent:Commissioners Steve Danger and Verne McPherson Also Present:Janice Gundlach-City Planner,and Gina Bauman-Councilmember Agenda Review: There were no changes to the agenda. Minutes from August 21,2012: Motion by Commissioner Banker,seconded by Commissioner Nichols-Matkaiti,to approve the August 21,2012 meeting minutes as presented. Approved 5-0. Council Action: Councilmember Bauman reported the Council approved the 2013 tax levy at its last meeting. The proposed tax levy would have an increase of 1.39% or$101,000. This tax levy included a 2% step and 2% COLA increase. She reported the Council would continue working on the budget and decreases could still be made prior to final approval on December l lth. She encouraged the public to take part in this process and attend an upcoming Council meeting. Public Hearing: (A) Mounds View Public Schools requests a Special Use Permit to allow relocation and replacement of the athletic field scoreboard and erection of a lighted sign near the athletic field at Irondale High School located at 2425 Long Lake Road City Planner Janice Gundlach reported Irondale High School is requesting a special use permit in order to proceed with two permanent sign projects on campus. Because Irondale is a school use in a residential zoning district,thus specially permitted, it must undergo the special use permit process in order to make certain improvements to the property, including exterior sign improvements. The two proposed sign projects consist of: 1.) Replacing the existing scoreboard and replacing it to the east side(from the west side)of the football field/track. The proposed scoreboard will be freestanding,where its current location is affixed to the side of a building. 2.) Install a new, larger, lit"Home of the Knights" sign at the location of the existing scoreboard and small"Irondale Knights" sign. The current and proposed location of this sign is affixed to the side of a building on the west side of the football field/track and the existing"Irondale Knights"sign is not lit. Planner Gundlach explained the school's district's sign contractor contacted City staff in August regarding the change out of these two signs. At that time, City staff informed Irondale that a special use permit was necessary due to the zoning of the property. The school was not prepared to go through this process,however, submitted an application. This has caused delay in completion of the work. Staff reviewed the existing and proposed sign details with the Commission and recommended approval of the Special Use Permit request as submitted, subject to the following condition: 1.) The signs are lit only during athletic events. Scott Gengler,Principal at Irondale High School,thanked the Commission for considering his request this evening. He then requested the signs be allowed to be lit for other special events on the football field, other than athletic events, such as marching band competitions, etc. The lighting would showcase the stadium and improve the quality of the experience for the patrons attending events. Planner Gundlach did not object to this request and could revise the language within the 1