2015.10.06 WS Minutes - Laserfiche WebLink

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Teambiiilding, Scheduling_aiid PlanningSEG) Lotter requested the Council discuss and provide staff with a date that would work to hold a teambuilding session. Mayor Jacobsen appreciated working with Craig at the teambuilding sessions in the past. He was in favor of using an outside consultant at the upcoming teambuilding meeting, and wanted to have staff in attendance at these sessions. He supported all of the cross training that took place within the City. He was not in favor of offering tuition assistance for Master's Degrees, as he feared employees would leave the City after completing the program. Councilmember Jacobsen looked forward to the teambuilding session as well and believed they greatly benefited the Council and staff. The Council agreed to hold the teambuilding session on January 9, 2016 at The Exchange from 9:00 a.m. to 3:00 p.m. Police Lease Lotter stated the Minnesota Chiefs of Police Association and UMPI was interested in leasing the old Police building. He indicated discussions have been taking place for the past nine months with these two organizations. He explained the City Hall bathrooms and archive room were in need of updating and the proposed lease could assist with this project. Hatch reported staff has been meeting with the Minnesota Chiefs of Police and UMPI regarding the lower level space for the past nine months. These organizations have toured the facility and understood the area needed to be remodeled. He proposed a lease rate of $3,000 per month for the Police office space with a five-year term, which would include the lower level of City Hall. He stated that both agencies were non-profit and were interested in discussing the potential lease of this space with their boards. Hatch provided further comment on the potential remodel of this space. He reviewed the revenues the City would receive from the leased space ($250,000) along with the expense for remodeling the space ($299,000). Mayor Jacobsen believed the space was ideal for both organizations; however, the expense to remodel the space was quite high. He anticipated that the proposed lease rate was below market rate but was pleased that the proposed users would effectively fill the vacant space at City Hall. It was his opinion that both users would fit well into the City Hall/Public Safety Services complex. Councilmember Jacobsen stated if both organizations were to re -up after five or ten years, the leases would become profitable. Lotter reported this was the case and indicated the leases would provide the City with a revenue stream to update the space. He indicated that the proposed users were excited about the potential of holding training at the Public Safety Center. Councilmember Strub discussed the potential revenue streams for the City for restaurant and hotel stays if Police Chiefs were to come into town for a Board meeting. Hatch commented that this board had 30 members and the vast majority were from out -state. Councilmember Jacobsen questioned when the space would be occupied. Hatch reported that the lease terms state the space would be occupied May of 2016.