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MINNESOTA SECRETARY OF STATE - ELECTION EXPENSE COST ALLOCATION PROCEDURES TRANSPORTATION OF BALLOTS AND ELECTION SUPPLIES The county auditor shall determine the total cost to transport ballots and election supplies from the auditor to the municipal clerk. The municipal clerk shall determine the total cost required to transport ballots and election supplies to the polling places prior to and after the election in the manner required by the Minnesota election law. The municipal clerk shall pay the percentage of transportation costs determined for Categories A and B. The school district clerk shall pay the percentage of transportation costs determined for Category C. The hospital district clerk shall pay the percentage of transportation costs determined for Category D. The county auditor shall pay the percentage of transportation costs determined for Categories A and B for precincts in unorganized territories. SALARIES OF ELECTION JUDGES The municipal clerk shall determine the total cost required to pay the salaries of the election judges needed for each election. The municipal clerk shall pay the percentage of costs of the election judges' salaries determined for Categories A and B. The school district clerk shall pay the percentage of costs of the election judges' salaries determined for Category C. The hospital district clerk shall pay the percentage of costs of the election judges' salaries determined for Category D. The county auditor shall pay the percentage of costs of the election judges' salaries determined for Categories A and B for precincts in unorganized territories. COMPENSATION FOR ADMINISTRATIVE EXPENSES When the administrative duties of an election official are carried out, by mutual written agreement, by another election official, the actual costs of administering these duties may be billed to the jurisdiction whose duties have been assumed. The agreement between jurisdictions must include an itemized list of duties to be performed and the rate at which billing for the duties will be made. No billing may be made for any expense which does not appear on the itemized list of duties to be performed. DOCUMENTATION OF ELECTION EXPENSES Documentation of actual expenditures is required- for equiredfor the allocation of election expenses required in Minnesota Statutes, Section 20413.32, as described in these procedures. The determination of the total cost of election judges salaries and administrative expenses must be made from an itemized list including the names of persons serving, the number of hours served and the rate of payment per hour. Invoices or billing statements are acceptable documentation for goods or services purchased from vendors. EFFECTIVE DATE These procedures are effective for all elections occurring after August 1, 1995 and remain in force until amended, superseded or revoked by subsequent action of the Secretary of State. S:\ELECT\ELECT\Forms 2002\cost allocation procedures.doc