2016.02.09 CC Packet Combined - Laserfiche WebLink

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Sec. 2-68. Rules and Procedures. (1) Each commission shall adopt a set of rules to govern its meetings. (2) The rules may be amended from time to time but only upon notice to all members that the amendment will be acted upon at a regularly scheduled meeting. (3) A majority vote of the commission is required to approve a proposed amendment to the governing rules of the commission. (4) All meetings shall comply with the Minnesota open meeting laws. (Ord. No. 610, 12-13-94; Code of 2001) Sec. 2-69. Absence of Members. Attendance at meetings is of the utmost importance in carrying out the work of a commission or committee. If a member misses four of the scheduled meetings during the commission or committee's calendar year (April through March), the member's seat may become vacated and the City Council can begin the process of filling the vacated seat. The City Manager shall be responsible for notifying the member of the intended and resulting action. (Ord 781, 7-14-2009, Ord. 797, 03-22-2011, Ord. 811, 03-27-2012)) Sec. 2-70. Leaves of Absence. For a variety of reasons, commission or committee members may need to take a leave of absence for period of time. Members of any commission or committee may request in writing to the City Council a leave of absence not to exceed four months from their appointed position. Leaves of absence will be granted at the discretion of the City Council. (Ord 781, 7-14-2009) Sec. 2-71. Record of Action. Each commission will keep a public record of its resolutions, transactions, and findings. Minutes will be kept of each meeting and forwarded to the City Council upon approval by a majority of a quorum of the commission. (Ord. No. 610, 12-13-94; Code of 2001) Sec. 2-72. Task Forces and Subcommittees. (1) With prior approval of the City Council, a commission may organize a task force to study and report to the City Council on specific matters. After reporting its findings to the commission, the task force shall terminate unless continued for a specific purpose. A task force may include members of the commission as well as other qualified citizens or business representatives. (2) Commissions may appoint a subcommittee consisting only of its members to complete special assignments. Reports of the subcommittee must be approved by a full commission before recommendations are made to the City Council. (3) The City Council may appoint a task force to study and report to it on specific matters. (Ord. No. 610, 12-13-94; Code of 200 1) 2-10