2018.04.10 CC Minutes - Laserfiche WebLink

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April 10, 2018 response rates New Brighton has from its paid on-call volunteers and noted the relief fund was not taxpayer dollars, but rather funds from the Fire Relief Association. She noted she would be offering her support to the proposed benefit increase. Mayor Johnson stated she was pleased to see the Fire Relief Fund was so well managed that an increase could be approved by the City Council. She indicated she was proud of the staffing model and staffing level the City's Fire Division had. 5 Ayes, 0 Nays -Motion Carried 4. Consider Bids and Award City Project 17-7, Water Meter Replacement. Motion by Councilmember Allen, seconded by Councilmember Burg to accept all bids and adopt a Resolution awarding a contract for City Project 17-7, Water Meter Replacement to Core & Main for the purchase of new Sensus brand water meters. City Manager Lotter indicated Community Assets and Development Director Schlichting would be presenting this item to the Council. Community Assets and Development Director Schlichting reported this project consists of replacing all Industrial, Commercial, Institutional, and Multi -Family structures as well as third (1/3) of the single-family home water meters during the 2018 calendar year. Another third (1/3) of the residential in 2019 and the final third (1/3) in 2020. Meter reading software will also be integrated into the system and a collector antenna will be installed at the High Service water tower in 2018. Staff reviewed the bids received along with the cost for the project and noted this would be a three-year project. Councilmember Allen questioned how staff would select which area of the City would be completed first. Community Assets and Development Director Schlichting reported all commercial meters would be replaced first and noted residential areas would follow. 5 Ayes, 0 Nays -Motion Carried 5. Consider Bids and Award City Project 17-713, Water Meter Installation. Motion by Councilmember Burg, seconded by Councilmember Dunsworth to accept the bid in the amount of $395,000.00 and adopt the attached Resolution awarding a contract for City Project 17-7B, Water Meter Installation to Hydrocorp, Inc. City Manager Lotter indicated Community Assets and Development Director Schlichting would be presenting this item to the Council. Community Assets and Development Director Schlichting reported City Project 17-713, Water Meter Installation, will be completed in conjunction with City Project 17-7, Water Meter Replacement. The work will include, but is not limited to, installation of procured water meters, water customer postal notification, implementation of a dedicated website for appointments and scheduling, staffed full-time Toll -Free phone support for residents, and all meter documentation and records required by the specifications. In compliance with Minnesota Department of Health recommendations to all Public Water Systems, cross- connection/backflow hazard surveys will also be conducted at all non-residential facilities at the time of water meter installations. This cost-effective approach of combining the meter replacement and cross -connection visual survey during one site visit reduces overall costs. Each cross connection/backflow survey will include a comprehensive summary of all findings and will be digitally documented. Hydrocorp, Inc. has not done work for the City in the recent past, but has done similar work in other cities and is qualified and capable of performing work of this kind and magnitude. If awarded, the contract will be executed over a period of 3 years Page 6 of 7 4. Consider Bids and Award City Project 17-7, Water Meter Replacement. 5. Consider Bids and Award City Project 17-713, Water Meter Installation.