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<br />REQUEST FOR COUNCIL CONSIDERATION <br /> <br />ITEM DESCRIPTION: Consider Approval of MN Government Data Practices Policies: A Policy for <br />Members of the Public, A Policy for Data Subjects and A an Internal Data Policy <br />DEPARTMENT HEAD’S APPROVAL: <br />CITY MANAGER’S APPROVAL: <br />No comments to supplement this report ___ Comments attached ___ <br /> <br />Recommendation: Approve the following MN Government Data Practice (MNGDP) Policies: <br />• Data Policy for Members of the Public <br />• Data Policy for Data Subjects <br />• Internal Data Policy for Staff Members and Officials, including a Data Inventory <br /> <br />Legislative History: Minnesota State Statutes, Chapter 13, also known as the MN Government Data <br />Practices Act, requires that each government entity establish a number of policies regarding public access to <br />data, the rights of subjects of data, and the treatment and protection of government data. <br /> <br />• MN Government Data Practices Policy for Members of the Public <br />This policy explains the rights of the public in accessing data maintained by the City. It is to be made <br />available to the public by providing free copies on request, by posting it at City Hall or by posting it on <br />the City website. This policy must also be updated annually to reflect changes in personnel, procedures <br />or other circumstances that affect the public’s ability to access data. (Minnesota Statutes section <br />13.025, subdivisions 2 and 4.) <br /> <br />Changes include: Staff contact updates and inclusion of the new City Logo. <br /> <br />• MN Government Data Practices Policy for Data Subjects <br />This policy explains the rights of data subjects and explains the specific procedures an individual should <br />use to access public or private data the City has created, has received, uses or maintains. This policy <br />must also be made available to the public by providing free copies of the policy on request, by posting <br />it at City Hall or by posting it on the City website. It must also be updated annually as necessary to <br />reflect changes in personnel, procedures or other circumstances that affect an individual’s ability to <br />access data about them. (Minnesota Statutes section 13.025, subdivisions 3 and 4.) <br /> <br />Changes include: Staff contact updates and inclusion of the new City Logo. <br />• MN Government Data Practices Internal Policy for Staff and Officials <br />This policy establishes internal procedures consistent with Minnesota State Statutes, Chapter 13 in its <br />entirety as well as with Minnesota State Statutes, sections 15.17 and 138.17 regarding official <br />government records. Among other things, these procedures are to address the collection, storage and <br />Agenda Section: Consent <br />Report Date: 7/31/2019 <br />Council Meeting Date: 8/13/2020