2019.08.13 CC Packet - Laserfiche WebLink

Home Browse Search

11 either 90 years elapsed since the creation of the data or 90 years have elapsed since the individual’s birth, whichever is earlier, except that an individual is not presumed to be dead if the Responsible Authority has information readily available to it indicating the individual is still living. 5.0B A representative of the decedent may exercise the rights that the decedent could have exercised as a living individual. A “representative of the decedent” means a personal representative of the estate of the decedent during the period of administration, or if no personal representative has been appointed or after discharge, the surviving spouse, any child of the decedent, or, if there is no surviving spouse or children, the parents of the decedent. 6.0 Access to Data Not On Individuals. Information not about individuals is classified by law as public, nonpublic, and protected nonpublic. Information that is not about individuals will generally be treated the same as data about individuals. Nonpublic and protected nonpublic information, except for security information, becomes public either ten years after it was created by the City or ten years after the data was received or collected by the City unless the Responsible Authority reasonably determines that if the information was made public or made available to the data subject that the harm to the public or the data subject would outweigh the benefit to the public or the data subject. 6.1 People Entitled to Access. 6.1A Public information not about an individual may be shown to anyone. Copyrighted documents will not be reproduced or photocopied without express written permission from the copyright holder. (Exhibit 5) 6.1B Nonpublic information not about an individual may be shown or given to: 6.1B1 An authorized representative of the subject entity of the data, but only once every six months, unless a dispute has arisen or additional data has been collected. 6.1B2 A person who has been given access by the express written consent of the authorized representative of the entity which is the subject of the data. (Exhibit 5) 6.1B3 People who are authorized access by federal or state law or by court order. 6.1B4 People within the City staff, the City Council, and outside agents (such as attorneys, insurance agents, etc.) whose work assignments or responsibilities reasonably require access. 6.1C Protected Nonpublic information may not be given to the authorized representative of the entity, but may be given or shown to: