2021.06.22 CC Packet - Laserfiche WebLink

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M n DOT Agreement No. 1033695 (f) The final invoice will be a detailed, itemized statement of all items of work performed by the Company, as shown in the appropriate exhibit or exhibits attached to this Agreement, and should be marked "Final Invoice". (g) The State shall inspect and approve the work prior to payment of the final invoice. Subsequently, the final invoice will be forwarded for audit by the State, in accordance with the requirements of state and federal laws and regulation. The Company shall keep account of its work in such a way that accounts may be readily audited. In the event that any amount previously paid to the company is in excess of the actual cost determined by audit, the Company, upon notice from the State, shall within 30 days pay to the State the difference. Conversely, in the event that any amount previously paid to the Company is less than the actual costs determined by audit, the State shall pay the actual costs due within 30 days of the determination of the actual costs of the work. (h) All invoices will be addressed as follows: MnDOT Office of Freight and Commercial Vehicle Operations M.S. 470, 395 John Ireland Boulevard St. Paul, MN 55155-1899 4.5. Overrun of estimated costs with no work changes. If it appears to the Company, at any time subsequent to the date of this Agreement and prior to the final completion of such work,that the actual cost of the project will exceed the estimated cost, the Company shall send written request for approval to the State. The request will explain the reasons for the additional costs and the amount of the costs. 4.5.1. If the Overrun will be less than 20% of the estimated cost and State approves such request, State will encumber additional funds and then issue a notice to proceed. 4.5.2. If the overrun is equal to or greater than 20% of the estimated cost, an amendment to the Agreement is required prior to proceeding with the work. If State approves such request,State will encumber additional funds and then issue a notice to proceed. Any additional expenses incurred by the Company prior to receiving notice to proceed may not be reimbursed by State. 5. Project Contacts 5.1. State's Project Manager: Name: Chris Rice Telephone: 651-366-3673 E-Mail: chris.rice@state.mn.us 5.2. Company's Project Representative: Name: Robert Bagaus Telephone: (651) 632-9013 E-Mail: rbagaus@mnnr.net 5.3. Local Agency's Project Representative: Name: Craig Schlichting Telephone: 651-638-2056 E-Mail: Craig.Schlichting@newbrightonmn.gov 5