2021.07.27 CC Packet v.3 - Laserfiche WebLink

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• If we have the data, but the data are not public, we will notify you as soon as reasonably possible and state which specific law says the data are not public. • If the data you are requesting is copyrighted, the City will permit you to view the data free of charge. However, under Title 17 of the United States Code regulating copyrights, the City may not provide you with a copy or reproduction of a copyrighted document. • If we have the data, and the data are public, we will respond to your request appropriately and promptly, within a reasonable amount of time by doing one of the following: o Arranging a date,time, and place for you to inspect data free of charge, if your request is to look at the data, or o Providing you with copies of the data as soon as reasonably possible.You may choose to pick up your copies, or we will mail or fax them to you. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. While viewing public data is free of charge,there is a cost to receive copies of public data.These fees are approved by the City Council annually as part of the City's fee schedule. Current fees and information about copy charges are on page 7. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The MN Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement(for example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request). If we agree to create data in response to your request,we will work with you on the details of your request, including cost and response time. In addition, we are not required under the Government Data Practices Act to respond to questions that are not specific requests to view or receive a copy of data. Requests for summary data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals.The preparation of summary data is not a means to gain access to private or confidential data.The City of New Brighton may agree to prepare summary data if there are sufficient staff resources to do so, if you make your request in writing and if you pre-pay for the cost of creating the data. To request data, you may use the form provided on page 9 or the data request form on the City's website at: https://www.newbrightommn.gov/data-requests . Upon receiving your written request, we will respond within ten (10) business days with the data or details of when the data will be ready and how much we will charge. Policy and procedures required by Minnesota 4 Statutes,sections 13.025 and 13.03 (2016)