2021.09.28 CC Packet - Laserfiche WebLink

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Audit Requirement: Retention of Data Determine that the data collected by BWC's are appropriately retained and destroyed in accordance with statutes. The New Brighton Police Department utilizes the General Records Retention Schedule for Minnesota Cities and agency specified retention periods in the Arbitrator 360° Back-End Client software system. At the conclusion of a BWC recording, an Arbitrator classification is assigned. Each Arbitrator classification has an associated retention period. Upon reaching the retention date, data is systematically deleted. All BWC data is maintained for at least 90 days. Randomly selected records from a server log report and audit trails were reviewed and the date and time the data was created was verified against the deletion date. Each of the records were deleted in accordance with the record retention. All records were maintained for at least the minimum 90 days required by statute. Records selected were from the time period May 1, 2019, through May 10, 2021. BWC video, meta data, and audit trails are purged from the Arbitrator 360° Back-End Client upon reaching the specified retention period. The New Brighton Police Department received no requests from data subjects to retain BWC data beyond the applicable retention period. BWC data is monitored for proper categorization to ensure data are appropriately retained and destroyed. No discrepancies noted. Audit Requirement: Access by Data Subjects Determine that individuals who are the subject of collected data have access to the data, and if the data subject requests a copy of the data, other individuals who do not consent to its release must be redacted. BWC data is available to data subjects and access may be requested by submission of a New Brighton Data Request Form. During the time period May 1, 2019, through May 10, 2021, the New Brighton Police Department had received neither requests to view nor requests for copies of BWC data from a data subjects. No discrepancies noted. Audit Requirement: Inventory of Portable Recording System Technology Determine the total number of recording devices owned and maintained by the agency; a daily record of the total number of recording devices actually deployed and used by officers, the policies and procedures for use of portable recording systems by required by section 626.8473; and the total amount of recorded audio and video collected by the portable recording system and maintained by the agency, the agency's retention schedule for the data, the agency's procedures