2023.05.16 PC Minutes - Laserfiche WebLink

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5 Commissioner Frischman questioned if this stadium sign was the same as the sign at Mounds View High School. Mr. Fink discussed how this was an updated version of their sign. Commissioner Frischman inquired when the stadium sign would be installed. Mr. Fink reported the sign would be installed in July in order to have it operational by September 1. Commissioner McQuillan asked if the sign would come with noise concerns. Mr. Fink explained the sound system was separate from the dynamic display sign. He indicated the sound system was recently replaced and was placed on the home side of the bleachers facing away from the residential homes. Councilmember Allen questioned if the poles for the scoreboard would have to be replaced. Mr. Fink stated the poles would have to be replaced in order to support the new dynamic display sign. Motion by Commissioner McQuillan, seconded by Commissioner Enanaa to close the Public Hearing. Approved 6-0. Motion by Commissioner Frischman, seconded by Commissioner Nelsen, to recommend the City Council approve the requested special use permit based on the findings of fact listed on page 11 of the report subject to the conditions listed on pages 11 & 12 as may have been amended here tonight. Approved 6-0. VII. Business Items (A) Commissioner Handbook & Electronic Use Form. Assistant Director of Community Assets and Development Gozola explained State law requires that all City employees and officials follow data practices and record management laws. Additionally, state law mandates that the public be provided with the ability to communicate with all elected and appointed officials. To help meet these requirements, the City has historically provided commissioners with City email addresses and city-owned electronic devices to be used to conduct City business. This waiver informs Commissioners of the risks of using personal devices and emails so each individual can make an informed choice that is best for them. The waiver helps the City document each individual commissioner’s preferred way for the public to contact them. It also helps staff know who to ask for data from personal devices to make sure the City is meeting its legal obligations regarding data and records. Two paper copies of this waiver will be available for each commissioner when they arrive to the meeting. Staff asked that each Commissioner complete and sign both forms and provide one copy of the form to staff.