2023.07.11 CC Packet - Laserfiche WebLink

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STAFF Memorandum Consider Accepting Bids and Authorizing Staff to Enter into a new Five-Year Contract for Recycling Services To: City Council From: Ben Gozola, Assistant Director DCAD Meeting Date: 7-11-23 INTRODUCTION Every 5 to 7 years, the City must enter into a new contract for community recycling services with a local provider. The City’s current 7-year contract with Republic Services is set to expire at the end of 2023, so an RFP was issued in March of 2023 to obtain new bids for service. Three (3) proposals were received which are outlined herein. While confirmation on some details may still be warranted, the preferred vendor after comparing base price, environmental factors, clean-up day costs and direct personal service is Republic Services. PROPOSALS City staff worked with Ramsey County and Foth Engineering to prepare the RFP, and to identify all local recycling providers who may have interest in this opportunity. Twelve companies were presented with the RFP and asked for bids: Ace Solid Waste, Republic Services, Aspen Waste, Curbside Waste, Dicks Sanitation, Tennis Sanitation, Highland Sanitation, Eureka Recycling, Maroney’s Sanitation, Walters Recycling, Waste Management, and Gene’s Disposal. Three (3) companies elected to submit proposals by the required deadline: Republic Services (our current provider), Waste Management, and Walters Recycling.  All three submittals included the required content and forms;  None of the three companies claim to have any litigation in the past five years within the State of MN;  All three companies signed the required certification of independent proposal pricing. PRICING All three proposals included proposed pricing for the three areas of requested service: residential curbside recycling for single family units, the cost to provide services for our spring and fall clean-up days, and the optional service cost to include small multifamily buildings (under 10 units) under the City’s contract. Following receipt of initial bids, staff learned from one of the vendors that they misunderstood that servicing all multifamily buildings was not necessarily guaranteed, so all vendors were issued a clarification and given additional time to update their bids. The following is a breakdown of the costs in the final proposals: