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~ " I i 1 I ~ ! RESOLUTION NO~075 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF HEW BRIGHTON Resolution establishing policy on charging for administrative and engineering services for capital improvement projects Whereas, from time to time the City is engaged in capital improvement projects including street, watermains and sewermain installation; Whereas members of the City Council spend part of their time on capital improvement projects and matters relating thereto; Whereas, the City Manager, Finance Director, City Attorney,and the City Engineering Department are involved in planning, managing, inspecting, and answering inquiries about and controlling capital improvement projects; Whereas, the charge for telephone, electrical, heat, space and occupancy is charged against the City Hall and are required in connection with capital improvement projects; Whereas, all or a portion of the above are charged to the General Fund; : ~ Whereas, all or a portion of the above activities increase costs which are directly related to capital improvements projects; Whereas, it is recognized that although such costs cannot bel determined exactly under the existing City accounting system, ' that the amount of work is in large part proportional to the size of the project and, further that a certain amount of such activities are required on each project regardless of size; I ' I I 'I I, , i Whereas, good management practice dictates that costs be allocated to those projects that give rise to the cost; !I " ~ 1 Whereas, the principle of accountability dictates that such costs be monitored and reported in as timely a manner as practical; Now, therefore be it resolved that the formula on the next page is a fair and reasonable method of determining such administrative costs directly attributable to the overall cost of capital improvement projects.