PRECA 03-03-1982 - Laserfiche WebLink

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~~ ~A .~ ~~ 1. The necessary first step in the genesis of your gifts catalog is to inventory your needs. The inventory of agency ar organization needs to be displayed in the catalog should be comprehensive. The list should include large expenditures such as swirrnning pools, ball fields and large-scale recreation programs, as well as sr~all items such as shrubs, lining chalk, frisbees, etc. In addition, needed services and skills can be listed. Remember, the idea is to portray a full range of cliffs from which the private sector can choose. Don't for- aet. to include some exotic or unusual needs. The gifts catalog can alsn vary in the scope of geographical service areas for whir,h donations are sought. The catalocl can be designated to solicit gifts for the park department or recreation organization in general.. It can be designed to benefit one or more high-need neighborhoods. Or, it can be designed to cover the various aspects of one large-scale project: Most successful catalogs include a combination of systemwide, neighborhood and project needs. If not already available, the inventory of needs can be accomplished by your agency or organization, or by various private sector allies such as an Advisory Council, a local college recreation class or volunteers. The. City of Richmond, California, hired two CETA employees to conduct a compre- hensive inventory. It's importdnt to involve field staff in the inventory because they are in closest tough with your community. Another idea is to involve recreation program participants or organization members. A question- naire can be provided to solicit ideas on what they feel is needed. This approach will generate SOmP_ valuable ideas. It is also a way of publicizing the catalog and giving participants a sense of pride for their contribution to its content. As your inventory of needs develops, document the needs graphically. This is essential. Take pictures of the cracked asphalt, overf owing trash cans, urban sprawl, deteriorated structures and undermaintained ]andscaping. It also helps to include pictures of nee equipment, plans for new buildings, and other photographs of needed items so the donor can see what he or she will be contributing. The park gifts catalog is a graphic publication and an.y photo documentation you accomp]ish during the inventory of needs will come in handy during production of the catalog. E 4 ~ ,~..„ ._1...~, .,~.,~.: ., .~ ~ Inventory and Documentation