1983-05-03 - Laserfiche WebLink

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I I I Council Work Session May 3, 1983 Page Three Councilmember Schmidt asked if the City would have some hard and fast figures to look at after the quarterly inventory. The Liquor Director explained that a quarterly inventory should've been done on Holy Weekend, and due to the fact it was a busy time and they could not close down, an inventory could not have been taken at that time, but that one would be done this month. An inventory takes all staff two days to complete. This would have required an Easter Sunday work schedule which was unrealistic. A tour of the facility was held during the recess. The Liquor Director explained marketing strategy, 1983 first quarter expenses, etc. (see outline) In discussing personnel administration issues, the Liquor Director stated standards must be applied evenly to all departments and employees, and that he felt the liquor operation was through the worst of the personnel problems. He also encouraged the Council to go outside the City to see how New Brighton compares to other well-run liquor operations. He recommended they contact Jack Farrell, President of Haskell's, Bill Surdyk of Surdyks, Bob Gallinson, Comptroller of Byerly's andLyn Griffith, Lobbyist for State Liquor Assoc. Councilmember Benke asked the Finance Director if the controls now is place were adequate. The Finance Director responded that they were, providing the liquor department and finance department continued to work together. Mr. Rubin responded that monthly reports accurately compiled, were required of the Finance Department. The Liquor Director stated that in conducting the quarterly inventory, the liquor department would like the Council to authorize an audit using either the Finance Department or another accounting firm. He stated that this is necessary to to assure the Council of accurate counts on inventory, which will be the basis for future inventory averages. Councilmember Schmidt requested that a system be implemented that would make an annual audit easier, and the the Finance Department and Liquor Department should come to the Council with a proposal for the audit. The Liquor Director stated that an operational audit has been prepared by the State Auditor's Office but that they did not ~o a financial audit. Motion by Benke, seconded by Blomquist to adjourn at 10:05 p.m. 5 Ayes - 0 Nayes - motion carried ATTEST: ~rr Egan. Clerk ~,~a~r