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Planning Commission Minutes - March 20, 2001 Page 3 David Walker, Salem Building Committee Chair, acknowledged that the Monday night bible study class creates some on-street parking, but the Church is trying to encourage participants to park in the Church lot. This on- street parking is not due to lack of parking stalls, but those wishing to have easy access after the meeting. Walker raised the question of an access onto Silver Lake Road to facilitate movement out of the parking lot. WAIVE THE READING AND ADOPT THE RESOLUTION Motion by O’Brien, seconded by Baker, to RECOMMENDING APPROVAL OF SP00-1 AND LP00-4, SUBJECT TO THE FOLLOWING CONDITIONS: 1.APPROVAL OF RICE CREEK WATERSHED DISTRICT. 2.TRASH FACILITY SHALL BE SHIELDED FROM PUBLIC VIEW USING SIMILAR MATERIALS AND DESIGN OF MAIN BUILDING. 3.TREE REPLACEMENT PLAN SUBMITTED FOR REVIEW AND APPROVAL BY CITY STAFF. 6 Ayes - 0 Nays, Motion Carried. General Business: Consider site plan for the purpose of constructing a new 8,951 sq. ft. building at 2053 Old Highway 8 NW, Superior Flooring The one story building will consist of a 5,663 sq. ft. office/showroom, and 3,288 sq. ft. warehouse space. The applicant has applied for a 21 ft. right-of-way vacation from Ramsey County along Old Hwy 8 to meet parking and building setbacks. Staff engineers would like to see an easement created and maintained for the entire 21 ft. section of proposed vacation for existing utility maintenance and future redevelopment including sidewalks. The proposal meets lighting and parking requirements. The City Forester has made recommendation that the site may benefit from additional screening. The applicant proposes the trash containers remain inside the facility. An additional fire hydrant would be needed in the southwest portion of the site. The Commissioners felt that conditions stating additional landscaping and fire hydrant should be reflected within the motion. RECOMMEND APPROVAL OF LP 01-03 SUBJECT TO THE Motion by Schiferl, seconded by O’Brien, to FOLLOWING CONDITIONS: 1.STREET VACATION APPROVAL FROM RAMSEY COUNTY AND UTILITY AND SIDEWALK EASEMENT AGREEMENT FILED WITH CITY STAFF. 2.TRASH CONTAINER TO BE CONTAINER ENTIRELY WITHIN BUILDING. 3.APPROVAL BY RICE CREEK WATERSHED DISTRICT. 4.SIGN DRAWINGS SUBMITTED TO CITY PLANNER. SIGN SHALL BE CONSTRUCTED OF SAME MATERIALS AS BUILDING AND REQUIRED TO MEET THE PROVISIONS OF THE SIGN ORDINANCE SECTIONS 9-010 THROUGH 9-180. 5.PROPERTY OWNER WILL PAY FOR A NEW FIRE HYDRANT IF FOUND TO BE REQUIRED BY THE FIRE DEPARTMENT. 6.FINAL LANDSCAPE PLAN TO BE APPROVED BY THE CITY FORESTER WHICH PROVIDES ADEQUATE SCREENING. 6 Ayes - 0 Nays, Motion Carried. General Business: Discussion regarding modification to minute format Presently, all Planning Commission meetings are recorded on videotape and available in written form. Changes are underway to provide video and audio copies on CD-ROM format available for public viewing. A shorter, more compact draft of minutes was suggested given other media available. A shorter format is a quicker means for support staff to transcribe minutes, while the advantage of the traditional, longer format is more detailed documentation. Baker noted the importance of archiving the meetings in a usable format, if any changes were made to the minutes. Locke added that the City Council minutes have been modified to a shorter version, and the CD-ROM format is now being used. I:\COMMISSIONS\PLANNING\MINUTES\2001\3-20-01.WPD 3