1977-03-08 - Laserfiche WebLink

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-February 22, 1977 TO: The Honorable Mayor and Members of the Council FROM: Thomas F. Lewcock, City Manager SUBJECT: Capital Improvement Plan Scheduling The general revenue sharing requirements have now been finalized. After studying the requirements it would appear that we have no choice but to consider the capital improvement budget with the annual operating budget. Since the regulations took effect on January 1, there is no impact on the 1977 Capital Budget. The prime concern we have registered in combining the operating budget and capital plan is that both documents require substantial preparatory time. To prepare both documents at the same time would overload both staff and secretarial personnel. This is not to say there would not be some definite advantages. First the operating costs of capital improvement could be better assessed by both the Council and the administration. Secondly, with the advent of the road reconstruction program utilizing ad valorum taxes, the specific effect of this program on the overall tax rate can be better assessed. We believe there is a way of meeting the federal requirements and receiving the above benefits while at the same time not having a major impact on staff resources. A one year capital budget could be included in the operating budget. This one year budget would essentially reflect the second year of the five year C.I.P. with whatever amendments are warranted based upon review of project scope and cost. Where necessary, individual program memoranda would be prepared. The complete five year plan would be prepared and submitted to the Council later for review and approval based upon the current C.I.P. scheduling. This would permit the time for indepth committee and staff study as is currently the case. Should it become necessary', amendments to the one year budget could be made at this time. The only problem with such amendments would be in the revenue sharing -area where substantial changes in the use of revenue sharing:'should not occur. This problem can be easily avoided by using those funds for projects which are relatively certain to occur. If the Council agrees with the above method of budgeting for the C.I.P., we would request a motion so the currents accordingly. Thomas F. Lewcock City Manager stating and we would proceed with preparing