02-15-2008 - Laserfiche WebLink

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SELECTION PROCESS Responses to this solicitation will be reviewed and a relatively small group of finalists will be selected. City staff will first screen submissions for completeness in early December. Copies will be distributed to the Economic Development Commission (EDC), a nine -member standing body that is charged with advising the City Council. The EDC will review submissions at one or more meetings in mid-November; a special meeting will be held if the number of submissions requires one. The EDC will make its recommendation to the City Council, and the Council will be asked to approve a short list in late November. Depending on the level and extent of interest in each of the two properties, there may be a separate list of finalists for each property. A Request for Proposals will be issued to those finalists. Staff will evaluate submissions and recommend those organizations that should be given an opportunity to make a presentation. The EDC will hear those presentations at one or more special meetings, and recommend a tentative developer for each property to the City Council. The Council will be asked to approve the developer(s) recommended by the EDC. The Council will also be asked to designate a time limit on the developer designation. Following Council designation, the City will first negotiate a non-binding "term sheet" or letter of understanding with the developer(s). The City Council will be asked to ratify this agreement. Then a binding development agreement will be negotiated between the City and the designated developer(s). If the designated date expires without an agreement having been reached, the Council may decide to extend the date for reaching agreement or withdraw the tentative developer status. EVALUATION CRITERIA Evaluation criteria for selecting finalists will include the following: The respondents' approach to the project. The respondents' experience in implementing successful projects of a similar nature and scope. The financial capability and commitment of principals and parties included on the development team. The City reserves the right to request additional information, to clarify submitted information, to alter the selection process, to reject any or all proposals, and/or to waive any informalities or irregularities in the process.