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d Report Number 08-199 <br />Agenda Section VI -4 <br />�TIDN Council Meeting Date July 22, 2008 <br />the city that works for you <br />REQUEST FOR COUNCIL CONSIDERATION <br />ITEM DESCRIPTION: CONSIDERATION OF BIDS AND AWARD OF CONTRACT FOR <br />PROJECT 08-2A, 2008 SEAL COATING <br />DEPARTMENT HEAD'S APPROVAL: Grant M. Wyffels, P.E., Director of Public Works &A"L4) <br />CITY MANAGER'S APPROVAL: <br />No comments to sunDlement this report Comments attached <br />Recommendation: Accept the bids for Proj ct 8-2A, 2008 Seal Coating, and award a contract to the low <br />bidder, Pearson Bros., Inc. in the amount of $106,920.00. <br />Legislative History: Seal coating is part of the annual street maintenance program which also includes <br />concrete curb and gutter repair, street striping, and mill and overlays. <br />Financial Impact: Seal coating is programmed into and paid for from Fund 422, Contract Maintenance. <br />Explanation: Streets are seal coated at 5 years and 13 years after their construction or reconstruction. There <br />are 5.4 miles of streets to be seal coated under this year's project. Attached to this report is a copy of the <br />informational letter and project map which will be to residents in the seal coating areas. <br />Bids for Project 08-2A, 2008 Street Seal Coating were opened by Staff at 9:00 a.m. on Thursday, July 17, 2008. <br />The following two bids were received: Pearson Bros. hic. 97,200 S.Y. @ $1.100 = $106,920.00 <br />Allied Blacktop Company 97,200 S.Y. @ $1.335 = $129,762.00 <br />Pearson Bros. Inc. has done seal coating for the City in the past and has always done a good job. Staff <br />recommends the 2008 Seal Coating be awarded to Pearson Bros. Inc. <br />No seal coating will be done before August 10th to avoid possible conflicts with Stockyard Days and National <br />Night Out. All seal coating will be completed by August 31, 2008. <br />The cost of seal coating has risen considerably over the years because of increases in the price of oil. The <br />following is a look at the increases in the price of seal coating over the past six years; <br />Year Cost per Percent <br />Square Yard + or - <br />2002 $0.420 <br />2003 50.490 +16.7% <br />2004 $0.535 + 9.2% <br />2005 $0.693 +29.5% <br />2006 $0.745 + 7.5% <br />2007 $0.850 +14.1% <br />/ 2008 $1.100 +29.4% <br />Director <br />Attachments <br />