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of II l l l� r the city that works for you Chapter 15 Professional Services Policy DRAFT -October 2008 Section 1. Scope The City of New Brighton retains outside professional services in the areas of: • Legal (Prosecution, Civil, Economic Development, and Bond Counsel); • Fiscal Advisors/Economic Development; • Audit Services; • Planning and Landscape Design; • Engineering, Architectural, and Environmental. Agreements for the above services have been through contracts with for specific projects or services, or for a given period of time. For legal services, written agreements may be renewed annually. • Section 2. Purpose The City of New Brighton has deemed it desirable to create a standard method of selecting and retaining consulting services. The intent of this document is to create one uniform policy that provides City-wide consistency in the procedure, selection, and retaining of professional services. A uniform policy helps to ensure public confidence by: • Routinely reviewing existing professional services that are being provided to the City; • Allows the opportunity for the City to consider fresh perspectives or new approaches that may be available in the various professional service fields; • Ensures that the City is taking a regular and consistent fiscal review of existing professional services. Section 3. Professional Service Policy It is the policy of the City to employ a consistent practice for selecting and retaining professional services. Contracts for professional services shall be for three (3) years, and include a review process within the third year. Consulting firms shall be engaged for a period of no more than two (2) consecutive three (3) year periods. After six (6) years, all affected companies shall not be allowed to renew a consulting service agreement with the City for a period of three (3) years. If deemed in the City's best interest by the City Council, the City Manager may continue an existing professional service agreement for longer than six (6) .years. If the need arises, the City Manager may solicit and select firms for special projects of services. Contracts will be reviewed on a case by case basis. The selection of all professional service firms shall be approved by the City Manager or City Council depending on the monetary value of the service being provided.