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Report Number 08-301 Agenda Section VI-4 BMATM Council Meeting Date November 10, 2008 the city that works for you REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: CONSIDERATION OF SUPPLEMENTAL AGREEMENT NO. 1 AND FINAL PAYMENT FOR PROJECT 08-1, INNSBRUCK NORTH AREA STREET REHABILITATION DEPARTMENT HEAD'S APPROVAL: L—m,� CITY MANAGER'S APPROVAL: No comments to suDDlement this report Comments attached Recommendation: To approve SupplemenTa- l Agreement No. 1 and Final Payment to the contract for Project 08- 1, Innsbruck North Area Street Rehabilitation. The final payment amount is $72,131.60. All contract work has been satisfactorily completed and staff recommends final payment. Legislative History: The City Council ordered Project 08-1, Innsbruck North Area Street Rehabilitation, on March 25, 2008, and awarded a contract to Northwest Asphalt, Inc. on May 27, 2008. Financial Impact: Please see attached payment breakdown for details. Explanation: Project 08-1 consisted of the reconstruction of approximately 1.22 miles of residential streets in 2008. In addition to the street reconstruction, the watermain on 14th Street NW from Brookshire Lane to Silver Lake Road was replaced, sanitary sewer repairs were made, and storm sewer catch basins added. Also, the deteriorating retaining wall at the northwest corner of 29th Avenue NW and 14th Street NW was replaced with an attractive modular block retaining wall. Supplemental Agreement No. 1 adds two sanitary sewer repairs to the project. One repair involves the relaying of a settled house service at 2579 13th Terrace NW that was discovered when repairing the sewer main in the street. In order for the service to work properly it was replaced from the main in the street all the way to the connection at the house. The second sewer repair abandoned a sewer service that was protruding into the main. Service protrusions such as this have the potential to cause sewer backups and flood basements. Since there was no future need for this service it was eliminated. The total dollar amount of Supplemental Agreement No. 1 is $10,995.90 and increases the contract amount from $704,053.55 to $715,049.45. Please see the attached Supplemental Agreement. The sewer repairs under Supplemental Agreement No. 1 are proposed to be paid for from the Sanitary Sewer Utility Fund. Costs and Funding: The street reconstruction portion of this project will be paid for from general taxes, special assessments, and Municipal State Aid Funds, and the costs associated with utility work will be paid for from the appropriate utility fund. A public improvement assessment hearing will be held in the fall of 2009 at which time final project costs and a funding breakdown will be presented to the City Council. I/ r Gra t M. yffels, P Director of Public W orks Attachments