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RESOLUTION NO <br />CITY OF NEW BRIGHTON <br />COUNTY OF RAMSEY <br />STATE OF MINNESOTA <br />A RESOLUTION TO CONSIDER PROFESSIONAL ARCHITECTURAL SERVICES <br />AGREEMENT FOR THE RENOVATION OF THE FAMILY SERVICE CENTER ROOF <br />AND TO AUTHORIZE THE ADVERTISEMENT OF BIDS FOR PROJECT 09-40, FSC ROOF <br />RENOVATION <br />WHEREAS, the City is seeking Architectural Services involving the design services, contract <br />administration, construction inspection and contract close out of the Family Service Center <br />roof renovation, and <br />WHEREAS, in 2009, the roof will be 15 years old and reach or surpass its life expectancy, and <br />WHEREAS, in addition, roof leaks have been increasing each year with a three year total of $9,947 <br />in repair costs, and <br />WHEREAS, a recent safety inspection with Loss Control Services found the walk -way pavers to be a <br />"trip and fall hazard" and recommended the removal and replacement of all broken pavers, <br />and <br />WHEREAS, staff solicited three quotes for architectural services. The amounts quoted are as <br />follows: <br />Bonestroo $14,300 <br />INSPEC $18,000 <br />Kodet Architectural Group $32,000 to $36,000 <br />WHEREAS, if approved, staff will use the following timeline: <br />• January 2009: Meet with architectural firm to review project and develop <br />bidding documents <br />• February 2009: Send out bids <br />• Late February 2009: Analyze bids <br />• March 2009: Council approval of contract <br />• April 2009: Obtain necessary permits and approvals <br />• May 2009: Hold pre -construction conference, review shop drawings <br />• June 2009: Begin construction <br />WHEREAS, The 2009 non -fleet plan includes the renovation of the Family Service Center <br />roof in the amount of $225,000. The architectural services will be paid for out of this <br />fund. <br />NOW THEREFORE, BE IT RESOLVED, that staff be authorized to enter into a contract <br />with Bonestroo for architectural services in the amount not to exceed $14,300 for <br />design and construction oversight services for the renovation of the Family Service <br />Center roof and to authorize the advertisement of bids for project 09-40, FSC roof <br />renovation. <br />