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I Of Report Number 09-070 11rMBRUITON Agenda Section VI -5 the city that works for you Council Meeting Date March 10, 2009 0 REQUEST FOR COUNCIL CONSIDERATION C ITEM DESCRIPTION: Approval for the purchase of ICOP 20/20 in -squad video camera DEPARTMENT HEAD'S APPROVAL: Robert J. Jacobson, Director of Public CITY MANAGER'S APPROVAL: No comments to supplement this Comments attached Recommendation: Approval for the pure of five ICOP 20/20 in -squad camera systems with required computer software, hardware, and collision sensor kits from Ancom Communications based upon the United States General Services Administration Disaster Recovery Purchasing Program bid pricing structure. Legislative History: The United States General Services Administration Disaster Recovery Purchasing Program is similar in nature to the "State Bid Program" and allows local governments to purchase items at a bid price negotiated by the United States General Services Administration. Financial Impact: The total net cost to the City of New Brighton for the purchase of five in - squad video camera systems and the required accessories is $10,515.00. The total cost of the five in -squad cameras and the requisite accessories to be purchased is $30,515.00 of which $20,000.00 is off -set by a grant received by the Department of Public Safety in 2007 for the purchase of in -squad cameras. The grant, received through the Minnesota Office of Justice Programs will expire on June 30, 2009 and requires a 25% match in the amount of $5,000.00. To reduce the overall cost of this project the Public Safety Department worked in conjunction with the Information Technology Department and will be utilizing existing computer storage infrastructure resulting in a savings of approximately $6,000.00. The installation will be performed by the City Mechanics. Explanation: The Public Safety Department utilized a VHS based in -squad camera system until 2003 when the last unit became inoperable. It has been the desire of staff to attempt to replace the camera systems due to the significant advantages of these systems. In 2007 competitive grant funding became available and a review of all available in -squad camera systems was conducted. It was determined the ICOP 20/20 digital recording system best fit the current and future needs of the department. The ICOP 20/20 digital recording system records both video and audio of officer interactions with the public and is automatically uploaded via secure wireless network to a city server. In June of 2007, the Public Safety Department applied for a . competitive grant from the Minnesota Office of Justice Programs for the replacement of in -squad video camera systems and was awarded the grant in October of 2007. G;\TDH\TN PROGRESSUasquad camera purchase report.doc