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Memo — FSC & WTP Worksession <br />April 27, 2010 <br />Page 2 of 2 <br />the skylights, addition of insulation to taper the roof for drainage that did not exist prior and the <br />installation of a "knee wall" around the edge of the roof. <br />Funding <br />In 2009, $390,000 was added to the Non -Fleet Capital Replacement Fund. Per City Council <br />direction, it was not formally dedicated for a specific purpose. However, it was the intent that it <br />be encumbered for the Family Service Center's (FSC) roof replacement and it is available for <br />this purpose. Depending upon the course of action, additional monies, over and above the <br />$390,000, may be required. Options to finance this additional amount include drawing down the <br />balance in the FSC's Non -Fleet account or using some of the 2009 General Fund surplus. <br />The FSC Non -Fleet account is already in a deficit position. Its targeted balance is $994,700; <br />however, its actual balance is only $625,300, or a deficit of $369,400. Using the FSC Non -Fleet <br />account approach just exasperates another problem. <br />The General Fund finished 2009 with a surplus of $239,700. In the past, the Finance Director <br />has recommended that the General Fund surpluses be transferred to the Capital Replacement <br />programs. This option is recommended. <br />Recommendations <br />Staff recommends choosing one of the following three options to move forward: <br />1. Accept the second\low bidder to complete the re -roof projects. <br />2. Reject all bids and re -bid the project as is. <br />Attachment <br />Bid Tabulation <br />