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qrNEWOf11 7r�yy�7 the city that works AlllrJ�l)L Report Number Agenda Section Council Meeting Date . REQUEST FOR COUNCIL CONSIDERATION 10-119 VI -5 May 11, 2010 ITEM DESCRIPTION: CONSIDERATION OF BIDS AND AWARD OF CONTRACT FOR 2010 REROOFING OF THE FAMILY SERVICE CENTER AND WATER TREATMENT PLANT. DEPARTMENT HEAD'S APPROVAL: Cmn/ CITY MANAGER'S APPROVAL: No comments to supplement this report S+tJ Comments attached Recommendation: Accept all bids except Rayco Construction Inc. since it was not valid and adopt the attached resolution awarding a contract for the 2010 Reroofing of the Family Service Center (FSC) and Water Treatment Plant (WTP) project to the lowest responsible bidder, McPhillips Bros. Roofing Company in the amount of $658,000. The type of roof to be installed at both locations is asphalt built up roof (BUR). Legislative History: Previous presentations to the council have been made as shown below Worksession: January, 27, 2009 Worksession: May 4, 2009 Worksession: June 23, 2009 . Worksession: October 27, 2009 Worksession: April 27, 2010 Financial Impact: Please see the attached April 27, 2010 Worksession memorandum for a detailed discussion of the financial impact. At this Worksession, Council directed staff to install built up roof styles at both the FSC and WTP as the life cycle comparison was so close and when other factors such as maintenance and repair costs are considered, the built up roof was the deemed the best choice and value. Explanation: On April 7th at 2:00 p.m. the bids for the 2010 Reroofing of the Family Service Center and Water Treatment Plant were opened at City Hall in the council chambers. In total, 10 bids were received. A bid tabulation is attached. A detailed bid evaluation and background check was performed by the City's roof consultant, Inspec, on the apparent low bidder, Rayco Construction, Inc. They found their bid was not signed. The City Attorney was consulted and stated that the bid must be rejected because the bid was improper and was not a valid bid since it was not signed. Staff recommends rejecting the bid from Rayco Construction Inc. since it was not valid and award the bid to the second low bidder McPhillips Bros. Roofing Company in the amount of $658,000. A bid tabulation has been completed by Inspec and bid totals verified. The lowest responsible bidder, McPhillips Bros. Roofing Company, has not done work for the City in the past, but has done similar work in other communities and is qualified and capable of performing work of this kind and magnitude.