CCP 02-08-2011 - Laserfiche WebLink

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r of 41 NEW Report Number 11-041 BRIGHTON the city that works for you Agenda Section VI-3 Council Meeting Date February 8,2011 REQUEST FOR COUNCIL CONSIDERATION ITEM DESCRIPTION: Resolution Amending the 2011 Budgets for the Fleet, Non-Fleet and Parks— Capital Funds DEPARTMENT HEAD'S APPROVAL: CITY MANAGER'S APPROVAL: No comments to supplement this report Comments attached Recommendation: Adopt the Resolution Amending the 2011 Budgets for the Fleet, Non-Fleet and Parks Capital Funds. Legislative History: The final 2011 Budgets were adopted on December 14, 2010. The City Council requested that the City Manager update the 2011 Budget to delineate the capital replacement items which are considered to be urgent and those that potentially may be deferred. Replacements of capital items are included in the budgets for the Fleet, Non-Fleet and Parks Capital Funds. Financial Impact: There is no immediate financial impact as a result of amending the 2011 Budget to reflect the differentiation. Instead the financial impact will come as we are able to defer the purchase of capital replacement items. Funding earmarked for capital replacement not spent will remain in their respective funds and continue to earn interest. Explanation: Attached to the resolution are updated 2011 Budget pages for the Fleet and Non-Fleet Capital Replacement Funds and Parks Capital Fund. They have been updated to differentiate between those budgeted replacement purchases which are considered urgent and those that aren't. The total expenditures in these budgets have not changed. Parks Capital, for non-fleet park items, has been combined with Non-Fleet in its own separate section to be consistent with all other departments' non-fleet items. The City Manager directed Department Directors to re-evaluate their requested 2011 replacements. These re-evaluations focused on the need to replace items in 2011, resulting in them being categorized as either "Urgent" or"Potentially Defer". At this point we are using the term "urgent" to categorize those items which are intended to be replaced during 2011. In fact, "urgent" may not be the best descriptive word. A capital item is considered as "urgent" if its condition meets certain criteria. The specific criteria are not always consistent from one item to the next. For example, the criteria for a fire suppression vehicle would be different than a building inspector's vehicle. The criteria used includes, but is not limited to the following: type of service and/or operation the item is used for, reliability, repair and maintenance history, cost effectiveness of repairing versus replacing, general condition, risks involved to service delivery and operations if item becomes unusable, and other mandated requirements.