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litYaw <br /> Report Number 11-061 <br /> H Agenda Section VI-3 <br /> the city that works for you Council Meeting Date February 22,2011 <br /> REQUEST FOR COUNCIL CONSIDERATION <br /> ITEM DESCRIPTION: CONSIDERATION OF FINAL PAYMENT,PAYMENT 3 FOR <br /> PROJECT 9-40,FAMILY SERVICE CENTER UPPER ROOF REPLACEMENT <br /> DEPARTMENT HEAD'S APPROVAL: Gw.J <br /> CITY MANAGER'S APPROVAL: <br /> No comments to supplement this rep Comments attached — <br /> Recommendation: To approve the in Payment, Payment 3 for City Project 9-40, Family Service <br /> Center Roof Replacement in the amount of$27,400.00 to McPhillips Bros. Roofing Company. <br /> Legislative History: Previous presentations to the council have been made as shown below: <br /> Worksession: January,27, 2009 <br /> Worksession: May 4,2009 <br /> Worksession: June 23,2009 <br /> Worksession: October 27,2009 <br /> Worksession: April 27,2010 <br /> Bid awarded: May 11, 2010 <br /> Financial Impact: Please see attached payment breakdown for details. <br /> Explanation: All contract work with McPhillips Bros. Roofing Company on City Project 9-40, Family <br /> Service Center Roof Replacement has been completed and accepted by Inspec,the construction manager <br /> and consultant representing the City. This payment includes payment on all contract final quantities and <br /> it also releases all payment retainage. <br /> Costs and Funding <br /> Family Service Center Roof <br /> This project involves the replacement of the ballasted EPDM roof on the FSC. The FSC roof material was <br /> installed in 1994 when the building was constructed. The area proposed to be replaced is approximately <br /> 40,000 square feet. The cost for a built-up roof is $548,000 with a life expectancy of 30 years. <br /> In 2009, $390,000 was added to the Non-Fleet Capital Replacement Fund. Per City Council direction, it <br /> was not formally dedicated for a specific purpose. However, it was the intent that it be encumbered for <br /> the Family Service Center's (FSC) roof replacement and it is available for this purpose. Additional <br /> monies,over and above the $390,000, will be required. The General Fund finished 2009 with a surplus of <br /> $239,700. In the past, the Finance Director has recommended that the General Fund surpluses be <br /> transferred to the Capital Replacement programs. It is proposed to use $158,000 of the 2009 General <br /> Fund surplus. <br /> Grant M. yffels, . <br /> Director of Public Works <br /> Attachment: AIA Payment Documents <br />